The Role Of Administrative Management

Published Date: 02 Nov 2017

Introduction:

Administrative management mainly focuses on rule and set a goal for long run. Generally identify the objective for authentic purposes and put down of broad projects. Administrative management refers to high level activities which is mainly tough to control without maintain a rules and regulation accordingly. Organizations are put down a principle for working activities. Administrative management mainly follows a guideline which is helpful for their operating activities. If they are maintained guideline properly than their job is much easier for controlling and leading the whole organization.

Organization engage consider, instigate for different ingredients; coordinate, actuate, integrate using different managerial mechanism. Administrative management always maintains the rules for achieving goals.

Most job functions surrounded by a industry involve performing some form of administrative management in control to store and pass on information to individuals within the company who want to utilize it in order to contribute to the business.

Management procedure used to supervise and execute behavior within a company. Systems management is naturally involved in executing an administrative system.

1. The role of administration in relation to the other management functions and the need for this role in the organization:

1.1 The role of administrative management

Administrative management highlights the overall picture and initiative against several problems quickly. Administrative management follows some rules which are included here:

Plan accordingly

Time awareness

Contract employees and guideline for job responsibility

Create work environment

Salary structure prepare perfectly otherwise employees are not concentrate properly

Control overall company activities

Accordingly serve organization

Manage change the company performance

Reduce the uncertainty

Develop sales position and brand.

1.2 Links between the role of the administrative manager and management function:

Administrative management provide a significant role in operations safety. Managers should concern themselves with lawful compliance, risk managing, and fiduciary (financial) responsibility. The role of administration management is mainly to observe how the manager reacts under difficulty and his personal capability. These activities below are the role of administration management:

Enhance and Maximize sales: Management-taking walk which will make sure that, employees realize the essential of sales. Increasing sales can be finished during particular offers to customers, in order for them to buy more and enhance the sales of their products. 

Supervise Quality products: Management must be concerned about their products quality otherwise competitors are point out the problems of our organization. On this time they took the chance which is not good sign for us.

Take care of staffs (Health and safety issues): Management are provide training on health and security legislation and internal processes behind this will tested about that to see if they have retained something and to see if more guidance is needed.

Monitor and organize resources: Management take accountability of all employees, supervisors and managers to make certain inequity does not take place. Employment policies make sure that people with a disability accept fair and impartial treatment, and we make practical adjustments, where required, to enable disabled employees to complete their roles. 

Control Budgets: Management must be responsible to control budget perfectly. While minimizing costs. Managers will have to decide that not much goods are wasted in order to manage cost.

Manage change: Management has to ensure that they are conscious of the changes happening in the market: for example, changes in consumer tastes and preferences change in income and likely future trends, legal and ethical constraints. Management will have to provide in new technologies and train staff to apply it in order to be able to hold up through their competitors. 

Manage resources: Management play a key role is to look after the organization resources. The managers have to plan on how to update them when the new expansion equipment is brought into their place of work.

Managing others: Management big role is to be able to manage well colleagues, staff and other people operational in the organization and assign to each of them responsibilities that they can bring out easily.

1.3 Administrative management function:

Management activities that can raise performance are as follows 

Planning: Planning is also preparing financial budgets for each department and forecasting. This is an important step in deciding the objectives or targets to reach the organization goals in goal congruence. However, Management plans on a short-term basis, the actual success of wide plans using the wealth available. 

Organizing: This way arranging for everything to be at the correct place, at the accurate time, then work may keep on according to the plan. It also, ensures that all the formal behavior is combining to form a balanced and give work to staff. Organizing shows the way to: preparation includes organization manipulative the department, recruitment finished under the phase of authority and aligning everyone’s attempt and establishing presentation principles for workers.

Commanding: Commanding means generous orders, issuing advice and decides when and how subordinates would take out the employment. Manager’s command includes making decisions about the relative priority of the jobs needing to be done and ensuring discipline is kept as a reasonable level, consistent with good working arrangements. 

Controlling: The activity of control makes certain that each little feature in the diverse departments is checkered and exploit will be straight away taken to piece up any defective ladder from the original plans, which consists of maintenance a constant grip on all steps of the daily duties and the costs involved. Mostly, this action of controlling is new worried about the manager industry with the diverse approach of the personnel and his ability to exhibit that he can stay up them. 

Motivating: Motivates the employees by contribution on-site physiotherapist, donation incentives like remuneration, pension schemes and nursery for working parents at the Littlehampton site, teaching and job expansion, and helping the staff to appreciate the organization’s goals and targets through induction, etc.

2. A process of information management, including the role of ICT:

2.1 Explain how organizations manage information flows:

Information management plays a vital role for any organization. Nowadays information management is one of the major issues in world economy. Here we discuss about that why information management is important in organization manage:

Information management provide specific company sales position

To know about the market position

To know about the competitor product quality

To know the customer needs

To know the organization technical problem

Information management help to maintain a supply chain management

Information can help to grow the understanding internally

Information help to make decision quickly

Identify the problem quickly

Information help to understand the situation quickly

http://choo.fis.utoronto.ca/fis/imio/IMC.gif

Source: Information management cycle

2.2 Responsibility of information and communication technology (ICT):

Here discuss about the roles of ICT:

Components: Components plays a vital role in information and communication technology. Important part of components are- electronic mail, telecommunications, Internet, computers, telephones, fax machines and photocopy machine,

Significance: Significance is another important part of information and communication technology. When organization worked globally than signification information is need for communication because it is help to know the customer needs.

Considerations: Consideration is also a part of information and communication technology. It is mainly help to business communications, develop infrastructure, trained employee, monitor and interpret feedback.

3. A model for communication within, across and outside the organization to all Stakeholders:

Company Stakeholders:

Here we show stakeholders who are related in every organization.

Quelle: Tapscott/Ticoll – The Naked Organization, 2003

Labour

groups

Media

Governments

NGOs

Environmentalists

Trade

organizations

customers

Women’s

groups

investors

Supply

chain

Anti-

globalization

groups

Figure: Stakeholder

3.1 Understand different models of communication:

Without communication is quite impossible for any people to maintain his business activities.Communication is play a big role in organization management.Management must follow a communication model for deloping his activities. Here we show communication model:

http://davis.foulger.info/papers/images/UnifiedModelOfCommunication2.gif

Figure: Communication model

Here we discuss about the Communication model;

Message plays a vital role in overall communication model.It is the first step for any communication.If organization is not through a perfect message than it is difficult to pick for any body.So organization is always careful about their massage beacause it represents the whole organization.

Language is the another impotant part of communcation.Example: when organization give any massage to customer but customer is not able to understand the language than it is not good sign for any organization.So organization must aware about the language.

Media is play a big role in communication system.Media easily give the massage because people always relation with media.

Consumer is the main target for any organization in the context of sales.If organization maintain commnication model perfectly than they can get the result quickly.

A Selection of specific communication mechanism (Within the organization):

Rapid Alerts (Pharma co vigilance)

Rapid Alerts (Quality Defects)

Product Recalls

Agreed dear doctor wording

Media briefing

Newsletters

Annual reports

Letters to stakeholders

Interactive web based information

Meeting

Universal Information

Particular Information

Business responsive Information

Health concern Professional

Information

Dictatorial responsive

Information

Universal Information

Patient Groups

Pharmaceutical

Industry

Regulatory Network- EU Partners

Regulatory Network-Non-EU

Health care professionals

National Govt

Internal

3.2 Analyze the strengths and weaknesses of an organization’s communication system:

First of all I would like to work out how to consult staff on all procedures and policies. Some policies and procedures are showed here:

Identify the workforce:

Construct a verbal communication outline

Include present language summary

Build preparation:

Preparation is one of the major parts in communication system. Preparation is need for future stability of administrative management communication and information condition. Consequently if management is no preparation for future than they suffer a lot on the other hand prepares management can get the opportunity.

Correspond used for appreciative :

Always people are comfortable to use appropriate shape of communication:

Basic language is always preferable to communicate each other.

Give communication support:

Communication support is one of the key issue in every organization. If organization help to provide verbal communication accordingly than it help to people work accordingly.

Provide training:

Training is essential for every person who works in the organization. Training helps the employee to know about the rules and regulation, work environment, how to work under pressure, how to maintain a quality product and other social activities. After complete training programme they are skill enough to service the organization.

3.3 Recommendation;

First of all take the perfect workplace which is suitable for employees.

Planning for future is to be accepted, explained and completed available to all employees

The preparation requirements to include:

Organization verbal communication outline

Provide information perfectly for all

Training is essential for every employee.

Motivational activities are important for all employees. .

Resource distribution equally is important for all.

Perfect structure is required for every organization because of safety issues.

Approach is essential for communication. Particularly in conversation and demonstration. Nowadays Different types of approach are available for conversation but face to face conversation is the best approach.

Responsibility for the overall work performance of a company.

Management of workplace environment.

Meeting, adapting, storing and distributing in order to inside the company.

By means of information systems.

Providing particular support to additional departments and managers.

Conclusion:

Nothing can be possible if its system is not perfect in the other hand all is possible if it is organized. Administrative management is playing a vital role to organize business. Administrative management mainly conduct, controlling and maintaining a stability process of work surrounded by an organization whether big or small company/business, which is essential to realize the best examination it can give to the people who will be given a great benefit.