The Relationship Between Business Objectives

Published Date: 02 Nov 2017

There’s many organizations start managing by projects as it’s speedily becoming a useful way of doing business. Every organization must have own unique and strategic plan of their project because the successful of a project being planned is the key to productivity. With a well-planned project, we are able to develop the project goals and deliverables, determine project team members with their roles and responsibilities, create a project assumptions list, develop preliminary project plan, set key success factors, schedule project meeting, and identify key issues and project dependencies. Through all these well-planned steps, can be found out the time frame for the specified project, correct material to be used, budget, structuring of the project, understandable plan and design. All of these factors are very important because they are the key towards a successful project to be created with the risk that being minimized to the lowest. No organizations are willing to accept any high risk project except the rate of earning is very optimism or else they won’t invest their hardly earned money into something that they have no confidence at all. The project must be created with easy understanding and user friendly so investor won’t feel there’s any particulars hidden behind the project.

Objective

About the relationship between business objectives, programme, computer systems project and benefit realization, business objectives are at the center of everything like survival, growth, and profit are commonly link with all organizations. Survival is mainly an objective when business is endanger and this might happened in 3 scenarios for example facing difficulties in trading, a threat that may take over your business and especially during the early stages of new opening business that you will have to face and solve many problems. So this objective specially designed for staff to think properly about their actions whether they are putting the business in difficulty. And also that only a few organizations are looking for long term survival.

Probably someone see Growth as necessary continue to survive while others believe that "big is beautiful". Some staff will feel like "a small cog in a big machine" if there are dangers of becoming too big while many managers will earn more money if their business is getting better and bigger. Profit is the most important factor because most of the organizations are looking to make a good profit except for non-profit organizations like leisure centers. No doubt that businesses make a profit is a must so that they are able to run the business without have to worry whether there is sufficient money available to keep on supporting the growing of business and also as a reward to the owners for the risks that taken for this business as we all know that every business have their own risk depends on you whether good enough to accept the challenge. There are 2 types of profit, for example profit maximization will try to make as much profit as possible while satisficing will only aim for a satisfactory level of profit.

Programme is a set of associate projects which together with deliver an overall change for the business so it’s quite hard to identify what you are in is a small programme or big project. There are some guidelines and characteristics can be see out whether you are under programme or project. For example programme will address all of the business change, concentrate on strategic goals, probably will have imprecise definition or uncertain timing, develop over a period of time to evolve optimum benefit for the organization, create an overall improvement for your business so that will not fully defined at the outset of the programme while for projects will deliver a particular change of component, concentrate on tactical delivery, having a precise objective or are defined with a specific end of timeline and total budget. Must prevent change for the defined scope in order to ensure delivery the project on time, projects will also require management communication to produce particular pre-defined deliverables.

Benefits realization compromises the entire above factor because it is a project that does not just end with a technical delivery and closure report. It is not just you summit your project on time, customer agree to signed it off, not over budget and you have finished the close up project report. You cannot just think of you will earn benefits through that with no effort so called successful delivery of project without benefits. So we must have an active benefits realization to change the way how user thinking because manage is no easy work, if without it, your project will be in a very long queue of successful project deliveries that were never appeared. This encourage us that do not attempt to let your projects deliver and end immediately, you must confirm that the benefits can be seen from the beginning and manage to earn it at last.

At this century, many organizations start take advantage of Project Management Methodology and a PPSO (Programme and Project Support Office) to achieve the business strategy because they believe that communicate and co-ordinate work between departments and professions is a serious issue to improve working system. Project Management is not a small task to be accomplished as it must have beginning till end while not just a continuous process. There are different types of tools to determine progress and observe project tasks. Project management methodologies made up of around four to five process groups and a control system as it’s a must. The process group consists of initiation, design and planning, execution, controlling and monitoring, closing and control system. Initiation is the early stage of creating a new project requirement, you must think of what things are we trying to do to achieve goals like aims, objectives, business case, scope and what to deliver, resources, milestones, total cost estimation and how to reduce the risk. Design and planning is important because you have to select a team, create a work breakdown structure and minimize the cost with good structure prototype to be presented. Execution is needed to put your plan and project to work, the project manager might spends some amount of time to communicate with team members to make sure the resources are enough to make their work done. For controlling and monitoring means that you are keeping an eye on work progress and original project goals to confirm that the project in on the track. Closing must be taken very carefully before the celebrations can begin. There are last few details need to take note before the project to be announced officially closed like get a physical signature on project document with clearly stated that the project has reached its completion date. Lastly project control is part of project that monitors your progress to ensure it on time, in progress and within budget. Project control must use with the right level in your project, overused of control is waste of time while too little control is dangerous because you are not sure about the progress of your project.

PPSO (Programme and Project Support Office) can be implemented in an organization because it will benefit all members of the project team. With PPSO all members of the project team will learned and understood about Programme and Project Organization Structure, planning, documentation, monitoring and reporting, exception situations, risk management, business case techniques, configuring management, and quality management. Some examples like provision of expertise will be using concentration of resources with particular expertise to achieve economies of scale. Centralized configuration management is for tracking, guiding and recording information for the current project through providing a mechanism.

PRINCE2 (Projects in Controlled Environments) has been proved as a superb international product and is well-known method for project management because it can make good use to help business that looking to transform operations for best effect in an organization. The project board will have to provide a clear direction and management for the project so that everything will process smoothly because it has responsibility for the success of a project and advantage for the project. Project board is project voice liable for any publicity function, event or other dissemination of info about the project to outside world. Some general responsibilities of project board are assure that the Project Initiation Document correspond with relevant, agreement with customer terms and condition and policies with associated contract with supplier, have an agreement with project manager on team members objectives and responsibilities, project tolerances confirmation with programme management, approval of project initiation document, approval of changes, assure that all products have been delivered satisfactorily and acceptance criteria have been met and lastly the most important is the approval of the end project report. Executive is at long last for the project to ensure that the project good enough value for money. Beside that the executive still have to confirm that the common difference is title for the project, approve the end project report, follow up project progress, organize project board meetings, propose future action to be taken on the project to corporate, guiding the project in progress with customer strategies, making sure project is within budget behalf of customer, kept business risks under control through monitoring, and control contractor and supplier payments.

User and supplier is another management role. User is going to test and use the final product implemented. Sometimes user and the customer might be the same person for some projects while the supplier is the one who uses his professions to implement the project and of course must meet customer expectation and satisfactory. The most important role belongs to project manager because the project manager has the jurisdiction to run the project on a day to day basis. The project manager mainly responsibility is to ensure the project able to produce a final product with high quality, within time set and budget. The project manager has to instruct and motivate project team with a nice plan and always monitor the progress for the project, has responsibilities for whole progress and use of resources, commence corrective action in time when necessary, take responsibilities for change control of configuration management, highlight reports and stage assessments to report to the project board, make an agreement of technical and quality strategy with appropriate team members of the project board, well prepared the lessons learned report, follow-on action recommendations is a must to improve the quality of whole project. Evaluate and seek any advice and support required for the management, have a nice planning to control over the project and the final is be responsible to project administration.

The PRINCE2 management method is extending widely internationally because many private sectors found real benefits and powerful after using it. With PRINCE2 you will have your work become more organized with using some certified procedures and language. The benefits are clearly visible to directors or project management level but this is also what interests the team. There are some advantages from using PRINCE2, for example decreasing of meeting and fewer reports to note down, team members will enjoy more work freedom, all team member will participate in decisions upon change request, fact based decision of executives, for project managers improvement in perspicuity that what to be delivered, project managers will have more time to concentrate on higher value of activities as risk management and between operational change and strategic objectives will be direct linked.

Information and business systems are used and managed in an organization. Information and business systems can mean different things for different professionals like a management information system executive might expect it as a kind of technologies applications. A CEO probably will think of how actually the work of the organization will accomplished. A finance manager may determine it in terms of managing outcomes. But here will be defined as the interval of people, details and processes that allow significant organizational events to take place with efficient and cost effective manner. A lot of business systems that a management team is using to instruct organizations activities. The information of these systems is always in a class by oneself to an organization’s business requires. By the way, almost every companies, no matter what of their size or the section in which they operate, in order to run effectively they must have fully prepared a core set of systems that includes financial controls, corporate values, human relations, compensation and communications.

Through the course of a decisive battle, a turnaround manager surely no doubts to inspect all those systems to assure that organizational events or activities are carry out efficiently and cost predominately. Almost every turnaround manager realizes that performing business systems properly will help a lot in determine the smoothness of a turnaround opportunity. Business systems may contain several layers of discrete activities depends on the intricacy of an organization. For a smaller systems or can referred as subsystems consist of interdependent activities intently involved with each other by the essence of the activity. With business systems, there are three core system elements made up by subsystem like people, processes, and information. Normally during the initial weeks of decisive battle, surely there will be a turnaround manager would inspect an organization’s financial control system because the system created to assure that the financial resources in an organization are operated safely and efficiently, the turnaround manager need to inspect its status and list out the parts of the system that probably have dedicated to the current crisis as soon as possible to prevent further problems. The potential of a business system starts with the potentially staff. If you have a business to start with and have the potential to produce quality product but managed by ineffective worker, the whole system performance will drop very soon. People lastly identify the quality of the information generated and perform the workflows of a process. Process is inclining to be static in short period but processes will develop over some phase as the demands of an organization change. Information act as an important role in business systems too as it might affect the final result of certain processes because it provides reports, time-sensitive data and measures to an organization.

Computer systems projects consists of complex information technology systems enforcing and conversion projects. It has to ensure that the project objectives are clear and understandable, if not there will be a lot of question marks in staffs mind during presenting this project. A clear and understandable project will lead to an early success because with this condition can confirm a big decrease of error occur when carry out the project plan. Preparing work plans is also an important factor so that the process of project can be monitored through a timely manner that been well planned from the start of demonstrating the project idea. Process of a project can be assure that going step by step smoothly and at last generate the output that are planned. So the managers of computer systems project are responsible to communicate with senior management and for setting requirements with the project team member throughout the life cycle for the current technology project.

Communicate effectively with users and practitioners plays an important role. In order to communicate effectively is to stay professional no matter in what environment or condition. Another will be listening because through listening their opinion and views, they will feel that you are giving them respect and you are on the way to build a stronger relationship with each other. Having good eye contact will shows that you are valuing and respecting them. Do not use slang or patter in social setting because it does not look professional at all. Writing is a serious issue too when sending email or writing letter because nowadays many people start using words in short form and this might not understandable and will give misconception to everyone, this is not to be allow for profession. We must also use non-verbal communication so people that use cares and services manage to feel powerless when all of them touch upon users or practitioners. It is important that their views and expertise are being respected and accepted. The main concept of communicate effectively is to remember that communication must be in two way process because impossible you communicate with yourself as it is the act of a psycho.

Creativity being defines as unique, new and different because creativity is must have the ability to innovate and seeing the things around us that we are using while having a new and brilliant idea to create a thing that no one else has made and bring out the trend for your product to make it useful and famous. In order to demonstrate your creativity, you must be willing to take risks that you probably will fail. Indicate and voice out your thoughts and feelings is very helpful so that your project partner able to take the thoughts into consideration for the new creativity. Believe in your own intuition is important than any other factors because if you are not believing yourself, how can others believe in you? The ability to break current traditional assumptions and comes up new, unique and different connections to bring up the trend.