The Policy For Health And Safety Management

Published Date: 02 Nov 2017

1. Introduction

Most organizations have many issues including human resources, finance, information system management. While these are important issues for any organization, so the same is the effective management of workplace health and safety (WHS).

In big organization, in order to promote the WHS is important is that you establish a formal WHS system integrated as much as possible to your day-to-day operation. Formal systems are often referred to as a health and safety management system.

Overall management system of the WHS management system includes organizational planning, organizational structure, procedures, practices, processes, resources , responsibilities and development, implementation, implementation, review and maintain that part of the WHS WHS risk management business or organization's policy commitments.

Although the first impression to establish a WHS management system is very difficult, it should not be a difficult process. The publication will guide you through a basic WHS management system suitable for both large and small organizations, the development of the work environment, as well as work-related injury and illness prevention.

2. Implementation of Effective health and safety management system

Formally, the effective health and safety management system can be setting up by five steps as:

Step 1: Establish the policy for health and safety management

Step 2: Staff Organizing

Step 3: Plan and set standards

Step 4: Measure performance

Step 5: Audit and Review

Step 1: Establish the policy for health and safety management

The direction of health and safety policies and regulations, but the organization is needed to make a strong framework for all management activities of the organization and detailed responsibilities and relationships, which will provide better performance. Considered a core element of

The culture of the organization, there is a limit level of performance can be achieved through the following health and safety isolation in processing technology and system components. Shared "common knowledge" or the unique cultural background of each organization, shaping the way to deal with the problem of health and safety, this culture may take several years to mature, but it bears all aspects of the work, the impact

The planning and execution of the behavior of individuals and groups, work design and work activities. There is evidence that successful companies have developed the active promotion of safe and healthy work culture.

Step 2: Staff Organizing

For your health and safety policy is effective, you need to let your employees involved and committed. This is often referred to as a 'positive health and safety culture.

Four "CS" positive health and safety culture

1. capacity: recruitment, training, and consulting services.

2. Control: Assign responsibilities to ensure commitment, guidance and supervision.

3. cooperation: between individuals and groups.

4. communication: verbal, written and visible.

Step 3: Plan and set standards

Based on performance standards, planning and measuring health and safety achievements, get measured gets executed motto "if the organization's efficiency and control risk effectively, they need to coordinate their activities in order to ensure that everyone is clear what they

Expected to achieve, they need to understand and specify what must be done, both to control the direction as how to deal with specific risks.

Setting the standards for performance of safety and health management is necessary, if the policy is from the good intentions are translated into a series of coordinated activities and tasks. Standards should be:

Set clear what people need to make a contribution to the environment, which is free of injury, poor health, loss;

help identify individual needs to fulfill its responsibilities;

form the basis for measuring the performance of individuals, groups and organizations.

Good performance criteria linked to a specific output of responsibility.

The specific responsibilities of the health and safety of people is being accountable, this case would be involved with the use of the existing personnel system, such as:

The responsibility of the health and safety of the individual's job description;

N performance review and evaluation systems, measurement and reward individual performance of the health and safety activities;

Any employees (including managers) program, in order to achieve the recognition and the role of the appropriate health and safety performance failure, these can be integrated to the normal disciplinary arrangements and reasonable call the seriousness of the failure to comply.

These control measures are effective, if the health and safety objectives of the importance of the same business objectives, as well as good performance, supervisors and managers if they are seen as important to career development and personal development assessment. Combined requirements of rewards and punishments, to motivate

All employees need to emphasize positive behavior, risk control and promote a positive health and safety culture to strengthen favor. Payment and reward system should support the goals of health and safety, and to avoid conflict with output and other business goals. If you are using the Safety Award Scheme, they need to

Emphasis on achieving specific performance standards, rather than arbitrary targets or completely avoid the occurrence of accidents or poor health foundation. Better plan, incentive groups, rather than individual efforts and cooperation to support the health and safety management. Effective supervision is very important and contains 6 illustrations further guidance.

Step 4: Measure performance

Active monitoring, before things are getting worse, including regular inspections and check to make sure that the standards are being implemented and management control of work. Monitoring of the reaction, when things go wrong, you need to learn from our mistakes, whether they have caused injury and illness, property damage or near misses.

Two important components of the monitoring system

â–  Active monitoring (before things go wrong). You achieve your goals and standards, you put yourself and they effective?

â–  reaction monitoring (after things go wrong). Investigating injury, illness, loss of property and nearby case - to determine in each case the performance is substandard.

You need to ensure that this information is used to identify risks, active and reactive monitoring, and they do some things. The greatest risk, priority should be given. Look closely, serious incident, serious harm. Need to understand the immediate and underlying causes of the incident. Survey and record occurred what - find out why. Please refer to the information the authority to take remedial measures, including organizational and policy changes.

Step 5: Audit and Review

Monitoring information allows you to review activities and decide how to improve performance. The audit, by its own staff or external, supplement monitoring activities, takes a look at your policy, organization and systems actually achieve the correct result. They tell you that your system's reliability and validity. Learn from your experience. To improve your health and safety management combined results from the method of measurement performance and audit information. Check the validity of your health and safety policy, paying particular attention to:

â–  degree of compliance with health and safety performance standards

(Including legislation);

â–  standard is lacking or insufficient;

â–  achieve the stated objectives in a given time scale;

â–  personal injury, illness and accident data - analysis of the immediate and underlying causes, trends and common feature.

These indicators will tell you where you need to improve.

Different organizations, due to their organizational characteristics and differences of the original foundation, the establishment of occupational health and safety management system will not be identical. Overall, however, the organization establishes occupational health and safety management system should take the following steps:

1, the leadership decision-making

Occupational health and safety management system requires the leader's decision-making organizations, especially top management decision-making. Only at the highest managers Recognizing the need for occupational health and safety management system based on organizations in their decision-making will it be possible to carry out work in this area. In addition, the establishment of occupational health and safety management system, requires the investment of resources, which requires the commitment of top management to improve the organization's occupational health and safety acts, so that the implementation of the occupational health and safety management system and run to get adequate resources.

2, set up a working group

When the organization's top management decided to establish occupational health and safety management system, the first from the organization on a given implementation and guarantee, usually need to set up a working group.

The main task of the working group is responsible for the establishment of the Occupational Health and Safety Management System. The working group of members from various departments within the organization, the members of the working group will be the organizational backbone of occupational health and safety management system running in the future, the working group is best future managers on behalf of, or one of the management representative. Vary in size according to the size of the organization, the quality of management level personnel, work group, full-time or part-time, can be an independent body, can also be linked with other departments.

3, staff training

Working Group before work should receive training in occupational health and safety management system standards and related knowledge. At the same time, the organizational system needed for the operation of the internal auditor, but also appropriate training.

4, the initial state assessment

The initial state assessment is the basis for the establishment of occupational health and safety management system. The organization should be established for this purpose an assessment group, the assessment team may be composed of employees of the organization, can also be outside, please contact staff, or both. Review group responsible for orchestrating the occupational health and safety information, past and present state of the collection, investigation and analysis, identification and access to existing applicable at the organization's occupational health and safety laws, regulations and other requirements, the risk of source identification and risk evaluation. These results will be used as the occupational health and safety guidelines and accreditation organizations to develop occupational health and safety objectives and occupational health and safety management program to determine the priorities of the system, preparation of system files and build the foundation of the system.

5, system planning and design

The planning stage of the system is based on the conclusions of the review of the initial state, the development of occupational health and safety guidelines, and the development of the organization's occupational health and safety goals, targets and corresponding occupational health and safety management program, to determine the organization and responsibilities, planning various operating procedures.

6, the occupational health and safety management system documentation

Occupational health and safety management system with file management features. The preparation of the system documents the organization and implementation of occupational health and safety management system standards, establish and maintain occupational health and safety management system and an important foundation for the work of the effective operation of the organization to achieve predetermined objectives, evaluation and improvement of occupational health and safety system to achieve continuous improvement and Risk control essential basis and testimony. The system documents needed in a system running on a regular basis, from time to time review and modify, to guarantee it's perfect and continuous.

7, the system test run

The trial run of the system with the official running no essential difference, are established by the Occupational Health and Safety Management System Manual, program files and operating procedures, documentation requirements, and overall coordination of the operation. The purpose of the test run in practice, the adequacy of the inspection system, the applicability and effectiveness. Organizations should strengthen the operational efforts and strive to play the root system itself has various functions, promptly sent view of the problem, identify problems, correct non-conformity and system given the amendments so as to tide over the run-in period.

8, internal audit

The internal audit of the occupational health and safety management system is an essential part of the system running. System after a period of trial operation, the organization should have a system of inspection to establish whether the conditions to comply with occupational health and safety management system standard requirements, internal audit should be conducted. Occupational health and safety management representative should personally organize internal audit. The internal auditor should go through the training of professional knowledge. If necessary, the organization may engage external experts to participate in or under the auspices of the audit. In the preliminary hearing of the file, the internal auditor should focus and to determine the integrity of the system documentation, compliance and consistency; site audit should focus the applicability and effectiveness of the system function, check whether the system documentation requirements to operate.

9 Management review

The management review is an important part of the overall running of the Occupational Health and Safety Management System. The management representative should collect information for top management review. Top managers respond to the commissioning phase state of the system as a whole to make a comprehensive evaluation, the suitability of the system to evaluate the adequacy and effectiveness. Based on the conclusions of the management review, the need to adjust and modify the system to make a decision, you can also make the decision whether or not to implement the third-party certification

3. The key factors for effective health and safety management system

Organizational factors have a significant impact on the individual and group behavior, but it is common to ignore them in the design work, the investigation of accidents and incidents. Enterprises should establish the own health and safety culture in positive, and to promote the participation and commitment of staff at all levels. It should be emphasized that this culture is unacceptable deviation from the establishment of health and safety standards.

The job factors directly affect the individual performance and risk control. The design of tasks should be based on ergonomic principles, taking into account the limitations of human performance. The mismatch between job requirements and personal capacity, increasing the potential for human error. Individual matches the work to ensure no overloading, which helps stabilize the performance. Sports match, including the design of the workplace and working environment. Psychological match taking into account the requirements of the personal information and decision-making, as well as his or her view of the task. The mismatch between job requirements and the individual's ability to increase the potential for human error.

Individual factors - the staff of their work to bring the property - may be in relation to the needs of a particular task, the advantages and disadvantages. They include the physical properties, such as disability or illness, mental attributes, such as habits, attitudes, skills, and personality, strengths and limitations in a complex way to influence people's behavior. Negative impact on task performance are not always able to ease the design work. Some of the features, such as the training and experience of the skills and attitudes can be modified, such as personality, is relatively fixed, and can not be modified in the work environment. Therefore, it may need by appropriate selection of technology match their own work.

4. Conclusion