Oracle E Business Suite Hrms

Published Date: 02 Nov 2017

INTRODUCTION

Enterprise resource planning or ERP consists of three word enterprise, resource and planning. Among the three the last two words are insignificant compared to the first. ERP packages do help in planning and also in managing the resources. There are many other software solutions that do the same thing planning and resource management.

This kind of integration is a very difficult task. Building a single software program that serves the needs of people in finance as well as it does the people in human resources and in the warehouse. Each of those departments typically has its own computer system optimized for the particular ways that the department does its work. But ERP combines them all together into a single, integrated software program that runs off a single database so that the various departments can more easily share information and communicate with each other. That integrated

The approach can have a tremendous payback if companies install the software correctly.

ERP - ADVANTAGES & DISADVANTAGES

There are a number of powerful advantages of ERP. It has been used to solve a number of problems that have plagued large organizations in the past. At the same time, it is not without a number of disadvantages. Being able to weigh the two will allow a company to decide if this solution will properly meet their needs.

The main advantages are:

Information integration

Design engineering and Order tracking

Protection against embezzlement and industrial espionage

ERP ensures quicker processing of information and reduces the burden of paperwork.

ERP helps in serving the customers efficiently by way of prompt response and follow up.

ERP helps in disposing queries immediately and facilitating the payments from customers with ease and well ahead of the stipulated deadline.

ERP also helps in having a say over your competitor and adapting to the whims and fancies of the market and business fluctuations.

ERP eliminates redundancy in data entry, minimizes the errors and helps to do away with unwanted ambiguity.

ERP is suitable for global operations as it encompasses all the domestic jargons, currency conversions, diverse accounting standards, and multilingual facilities.

ERP helps to control and data and facilitates the necessary contacts to acquire the same.

The disadvantages are:

High cost and High training costs

Improper utilization of the system and its features

Customization

Huge investments in terms of time and money

Slow benefit realization

High risk implementation and operation

Costly failures

The foremost advantage of an ERP system is bringing down the costs and saving the valuable time which would have otherwise been wasted in procedural maneuvers and unwanted delays. Different software programs maintained in the departments were proving to be a great hurdle. Since ERP is a uniform platform it ensures that there is no discrepancy in the information that is processed.

FUTURE OF ERP

The future of the ERP is very bright. Today the Internet allows us to reach more people in more places in a time frame that was previously inconceivable. Where it once took mature companies thirty, forty, even fifty years to penetrate new, international markets, today a tiny start-up can establish a global presence on the Web virtually overnight.

ERP forms a foundation for successfully meeting your e-business needs. But in today’s Internet age, ERP systems alone will not do. ERP systems have to be integrated with the Internet, WWW and technologies like SCM, CRM, business intelligence, etc. This integrated ERP is named ERP II by the Gartner group. The need for speed and flexibility has been just one by- product of the Internet Age.

ORACLE e-BUSINESS SUITE

Oracle Corporation develops and markets an integrated line of software products for database management, application development, decision support and office automation, as well as Oracle Applications, an integrated suite of more than 160 software modules for financial management, supply chain management, manufacturing, project systems, human resources and customer relationship management.

Within the overall rubric of Oracle Applications - Apps, Oracle Corporation's E-Business Suite consists of a collection of enterprise resource planning (ERP), customer relationship management (CRM), and supply-chain management (SCM), computer applications either developed by or acquired by Oracle. The software utilizes Oracle's core Oracle relational database management system technology. The E-Business contains several product lines, including Oracle CRM , Oracle Financials , Oracle HRMS , Oracle Mobile Supply Chain Applications , Oracle Order Management , Oracle Procurement , Oracle Project Portfolio Management , Oracle Quotes , Oracle Transportation Management , Oracle Warehouse Management Systems , Oracle Inventory , Oracle Enterprise Asset Management

ORACLE E-BUSINESS SUITE HRMS

Oracle e-Business Suite HRMS is Oracle’s global solution suite for intuitive and effective human capital management. Creating a rapid return on investment, Oracle E-Business Suite applications automate business processes, reduce operational costs and increase efficiency, continually defining and leveraging industry best practices. Oracle E-Business Suite HRMS is based on extensive customer feedback, industry best practices, analyst research and Oracle’s own commitment to thought leadership.

Oracle e-Business Suite HRMS is designed to help make better decisions and be more competitive, while lowering costs and increasing performance. Achieving this balance requires companies to have a global view of their operations. The ability to make informed decisions, work across boundaries, and manage the workforce globally benefits every organization, no matter what size or industry. Businesses that achieve a truly global perspective will end up the winners, driving out complexity so that they can focus on value added activities.

BEFORE IMPLEMENTATION OF ORACLE E-BUSINESS SUITE HRMS

Slow decision making

With older systems the information that came from daily activities was difficult to handle

Manual System of Attendance followed

Entering Data and Calculation in MS Excel

Payroll Calculated in MS Excel

Training & Development Details were done separate location

Branch Offices were not connected with Headquarters

There were no integrated Data Centre

AFTER IMPLEMENTATION OF ORACLE E-BUSINESS SUITE HRMS

Integrated all the departments into one platform

Maintaining all the Data into an ERP

Multilevel Security for accessing

Time based (Scheduled ) functions are followed

Maintaining attendance in ERP

Auto calculated Payroll

Scheduled Training & Development

ORACLE e-BUSINESS SUITE HRMS ARCHITECTURE

PAYROLL

ORACLE E-BUSINESS SUITE HRMS

WORKFORCE MANAGEMENT

WORKFORCE SERVICE DELIVERY

TRAINING & DEVELOPMENT

INTEGRATED TALENT MANAGEMENT

APPRAISALS

PAYROLL

Payroll Management is a fundamental business requirement demanding compliance and accurate financial controls in a timely manner. Oracle e-business suite Payroll, a rule-based payroll management system, will assist in controlling the workforce costs, ensure the entire workforce is being paid on time and according to the compensation rules. It is Fully integrated with Oracle Financials. Oracle Payroll is based on a global HRMS engine with country-specific localization extensions to better manage global HR operations.

Integrate and Streamline HR Processes:

Oracle Payroll is part of Oracle Human Resources Management family of applications, and integrates seamlessly with other Human Resources applications, including Human Resources (core), Advanced Benefits, Self-Service HR, Incentive Compensation, and Oracle Financials.

WORKFORCE MANAGEMENT

The challenges faced by companies in the service industry include optimizing jobs for field personnel by designing a schedule that distributes work based on multiple parameters such as skills, travel time, efficiency, regulatory restrictions, shift time, type of personnel, etc. Coordination of activities of dispersed staff, streamlining and automating every step in the process, from initial customer request for resolution to billing is vital for service industries.

WORKFORCE SERVICE DELIVERY

Oracle e-business suite Workforce Service Delivery helps to extend the value of Human Capital Management (HCM) investment by combining HCM applications with tools created for customer relationship management (CRM) systems. Users can leverage information from the HR systems and content sources such as policies, benefits summaries, and employee competency and demographic data support best-practice workforce service delivery processes to manage the workforce more efficiently.

The Oracle e-business suite Workforce Service Delivery strategy has three main components: portals, self-service, and an HR help desk. These components allow providing, the right level of service for each employee request. Employees can quickly solve many issues on their own with secure, role-based access to their HR data using portals and self-service. But when they need assistance for complex issues or transactions, they can easily contact the HR help desk. This tiered approach to workforce service delivery lets you serve a growing employee population without a linear increase in your HR support staff.

Self Service

Oracle e-business suite Self-Service Human Resources (HR) allow the workforce to update and use employee-specific information in online via a browser, that is personalized to an individual's role, experience, work content, language, and information needs. By allowing managers and employees to access and manage information and transactions in a paperless environment, you can streamline business processes, decrease costs, and improve service.

Portals

Oracle e-business suite Portal offers a complete portal framework for building, deploying, and managing portals that are tightly integrated with Oracle WebLogic Server. Oracle e-business suite Portal provides a rich, declarative environment for creating a portal Web interface and accessing dynamic data with an extensible framework for J2EE-based enterprise application access.

HR Help Desk

Oracle e-business suite HelpDesk for Human Resources supports the entire request-to-resolve business process. Help desks have become common in IT organizations and retail business environments to manage customer relations.

INTEGRATED TALENT MANAGEMENT

Oracle e-business suite Integrated Talent Management strategy often falls to human resources (HR) professionals working in consultation with the business functions. But HR also carries out the more traditional administrative functions such as handling employee benefits, delivering payrolls, ensuring compliance with government regulations, and recruiting and interviewing new staff. To become truly value-added partners in any business, HR needs the resources, tools and management buy-in to get the administrative tasks under control and move up to a position of strategic adviser. From talent mapping and planning to performance evaluation, recruitment, retention and even benefits administration, today’s human capital professionals are constantly seeking new ways to streamline, integrate and align human capital functions with broader corporate objectives.

iRecruitment

Oracle e-business suite iRecruitment is a full-cycle recruiting solution that gives managers, recruiters and candidates the ability to manage every phase of finding, recruiting, hiring, and tracking new employees. Focused on the manager-recruiter-candidate hiring relationship, this end-to-end recruitment offering incorporates all aspects of applicant tracking with capabilities that allow managers, recruiters and candidates to fully manage the entire recruiting cycle via a self-service interface.

Compensation Workbench

Compensation Workbench (CWB) allows managers and compensation professionals to plan, model, and allocate budgets and awards on a global basis across multiple currencies. Users can distribute budgets and compensation based on the guidelines, see a worksheet view of employees, their performance ratings and total compensation. They can also promote employees and give them new performance ratings and rankings.

Performance Management

Oracle Performance Management (OPM) provides an integrated set of performance management functions. Using Oracle Performance Management, enterprises can:

Define objectives and track them throughout the year.

Align individual objectives with those of the enterprise

Enable feedback on an individual's performance by multiple participants.

Evaluate an individual's competencies and progress on objectives at a point in time.

TRAINING & DEVELOPMENT

Oracle e-business suite Training and Development effort is a direct outcome of the Individual Development Plan and the Business need. The business critical and individual specific needs are identified every year and a training needs inventory is drawn up. Leadership position in the global marketplace is directly linked to the skill of our employees. Practical learning and professional growth are critical to our continued success.

Commitment to skill development includes:

Formal classroom study

E-learning training

Developing practical work applications based on real-world learnings.

APPRAISALS

Oracle e-business suite Performance Management creates appraisals automatically on a specified date for all members of the user designated population. Objectives in the employee personal scorecards are automatically included in the objectives section of the appraisals.

Support for multiple types of appraisals

Collaborative appraisal system

Include competencies and objectives in the appraisal

Oracle e-business suite HRMS can include competencies based on an employee's job to be evaluated in the appraisal. It can include objectives from the employee's personal scorecards to be rated in the appraisal.

MULTI-LEVEL SECURITY

Using multi-level security gateway to access the Oracle e-business suite portal by the user: Multilevel security is a security policy that allows the classification of data and users based on a system of hierarchical security levels combined with a system of non-hierarchical security categories. A multilevel-secure security policy has two primary goals. First, the controls must prevent unauthorized individuals from accessing information at a higher classification than their authorization. Second, the controls must prevent individuals from declassifying information.

Establishing multilevel security on a system by the system security administrator should use it as a checklist to make sure that all necessary hardware and software definitions are established correctly and that any dependencies are taken into account of the employees.

The user can access their Oracle e-business suite portal in the following multi-level security authentication. These are

Alpha-numeric User Name and Password

Bio-Metric identification of the user (Optional)

Entering received security code through SMS or E-Mail

Entering the secure code in the image which is displayed in the portal

After three minutes, Expired the session when it is not used continuations

The absence of medium of communication between the domains assures no interaction is possible. The mechanism for this isolation is usually physical separation in separate computers.

CONCLUSION

Before implementation of Oracle e-business suite HRMS there was some problem revealed in user accessing point. If it still continues that, lots of difficulties faced by using Oracle e-business suite. Conclude that, some of the modification changes to be made in the Oracle e-business suite HRMS module with the help of Top Management for easy accessing purpose of the employees and users of an Organization.