Office Equipment And Machines

Published Date: 02 Nov 2017

Introduction

Office Management is a simple terms of planning, organizing and administering activities in the office. Office is a service department of an organization which is connected with handing of records and provision of various services like typing, duplicating , mailing filing , handling office machines, keeping records, drafting , using information , handling money and other miscellaneous activities . Office -it is a place in which business, clerical and professional activities takes place. Management executive ability to handle a business. Hence, office management is the administrative handling, controlling and maintaining a balance process of work inside the office of an organization whether big or small company/business, which is necessary to achieve the best service it can provide to the people who will receive a great benefit.

The office manager is the personal working in an office. The functions of office manager are The Office Manager is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery, health regulations, and general troubleshooting. The Office Manager will also be responsible for the safety requirements of the organizations facilities and assets.

Main Body

Now I am a manager in faber-castel, now I am required to do some function in my modern company

Office Furniture

As a manager in Company I should figure on buying furniture’s that comfort my staffs. My responsibility as a manager must think of my staffs feel and mood. They will work in a very enjoyable and relaxing scene. For an example, if I buy furniture’s in high quality and comfy, they will become more energetic and hardworking and this will improve the company image and economy. Staffs will appreciate and happy.

Office equipment And Machines

Equipment’s and machines have become an essential part of a modern office. A large number of appliance and machines are used for speedy, accurate and efficient performance of office activities. With fast technological development, there is mechanization in office operations resulting in increase of efficiency.

In the previous lesson you have studied systems of filing and indexing. In this lesson you will study the importance and objectives of mechanization of office, various types of office equipment’s, machines and their uses.

Office Stationary

As a manager should be control all the stuff using the stationary avoid waste it and throw into the rubbish bin. Sometime, stuff using the pen or other things also throw it influence they don’t know how to treasure the things all. So now, manager must take action and arrange all stationary. Especially, staff using finish the stationary should be buy the own self. If organize this system all the problem already decrease and staff also doing something not mistaken.

Type Of Office Machines

A wide variety of machines has come into use in modern offices. There are machines which give print-like impression and can write many times faster than the most expert penman. There are machines which can produce multiple copies of a document. Machines are available for accounting, calculating and counting cash. Electronic computers can read, store, analysis and interpret information quickly. In mail room, letters can be opened, sealed, folded, franked, weighed and addressed automatically with the help of mailing machines. Messages can be sent from one place to another within no time within no time through teleprompter, fax and telephone.

Conclusion

In conclusion, as a manager in faber-castel Company should be doing well work and arrange the things is successful. Then, manager guard all the staff doing work is good and cannot doing same mistake again. . In future, this system can teach our next generation. Because office management also including our working and living life. After that, as a manager should be training their staff become the successful person.

Question 2

Introduction

The office should be established at such a place customers can reach without any inconvenience. When be an office manager, we must to consider about the labour supply, local laws power, taxes, transportation facilities, communication problems for employees, this factors must be consider before choosing a location.

Main Body

The Importance Of Office Location

Convenience To Customer And Staff

When decided the office location, we should consider the business should be near roadside, station and bus stop or the office can be close to any major motorways. And office should be located at a place where customers can easily commute. The office should need a place that has parking, room for Lories to load and unload inventory.

Postal, Banking and other facilities

Office should be located in a place where postal and banking facilities are available. If don’t have banking facilities, it becomes difficult to carry on business.

Safety and Climate

Office should be located at a place which is quite safe, means that the place should not be any fear of theft. In addition, the climate of that place must be healthy. It is desirable that the office should be located at a place which is free from dirt, smoke and noise. Before choosing must check the hazards freedom or not, if near the factory that will cause chemicals pollution or the place that can become a fuel, so the safety about the location is the importance.

Type of Environment

The location of the office building must located at a far off place, it will affect the health of employees adversely. And then if the building located in a dirty place or noisy, it will also have an adverse effect the efficiency of the employees.

The Importance of Office Layout

The important pieces of furniture in the office are the movable partitions. Movable partitions are divided into several segments of working areas. Partitions come in a variety of styles and sizes. They can be made out of wood, plastic, or metal with texture cloth or vinyl covering to make them looks pleasing. In additional, partitions come in heights that fit almost every need –from 2 feet to floor-to-ceiling. By using movable partition to section space into working areas gives employees privacy and personal space to work comfortably. Thus, changes in office structure can be accomplished in an overnight or during a slow business period to meet the demands of work load and flow.

Site

The first thing must consider is the space for car park to employees and your site is a place that can access for goods delivery. Then the place that must choose an urban location, because it can easy to contact with other offices and recreational facilities. If your office is a place that can’t give convenience to the employees, that will cause people give a bad image to your company. That is the reason that must choose a place can convenience all people.

Office layout Plan

Diagram 1.0 is my office layout plan. This layout plan is very comfortable and the space is big. Other than that, this plans also easy my staffs in walking or taking things. They don’t have to squeeze along the corridor. These plans also have certain safety place for emergency such as exit door. Furthermore, this plan can place more office equipment and office machine.

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Diagram 1.0 the office layout plan

Conclusion

In my conclusion, office layout and office location are very important to the producer, because if the first step forward to the wrong way, it can cause the company got trouble in the furture, so before started a business a lot of thing must be consider, if just simple open a office and without thinking the future problem that might make us into a unefficient management.