History Of Sri Lankas Rubber Industry

Published Date: 02 Nov 2017

1.1 INTRODUCTION

The history of Sri Lnaka’s rubber industry began way back in 1876 with the planting of rubber (Hevea brasiliensis) trees while took place in Henerathgoda. It is interesting to note that perhaps this single factor helped in the establishment and proliferation of the rubber industry in Southeast Asia. Several south East Asian countries are engaged in rubber trade and industry which contribute significantly to the exchequer of the country. While the latex coming out from the rubber tree is used in the manufacture of various rubber products, even the timber is used, in treated form for producing furniture and other timber based products.

Rubber products permeate our world. They are used extensively in automobiles, from tires to gaskets. They are used in industrial machinery and household appliances. Rubber is used in production of some articles of clothing and footwear.

There are two major types of rubber:

Natural Rubber

Synthetic Rubber

Natural Rubber Production

The production process of natural rubber begins with the cultivation of rubber trees. Rubber trees must be allowed to grow for about seven years before they become viable for harvesting rubber. Once the trees have reached the appropriate level of maturity, they will be tapped. Tapping generally occurs every two to three days, but never more often than once per day. The tapping process involves stripping away a small section of bark at a slight angle to facilitate latex drainage. The same area of the tree can be tapped repeatedly. When a particular area of the tree is tapped out, a new portion of the tree will be tapped. It generally takes seven years for a tapped area to heal sufficiently to be tapped again. A tree will normally produce about half a cup of latex per day. Once the latex has been collected, it will be mixed with a diluted acid. The rubber/acid mixture is then rolled twice. The first rolling is to remove excess water. The second rolling is to texture the rubber. The rubber is dried and can then be sold or exported.

Synthetic Rubber Production

Synthetic rubber production begins with the refining of oil, coal or other hydrocarbons. During the refining process, naphtha is produced. The naphtha is collected and can then be combined with natural gas to produce monomers such as styrene and isoprene, which are necessary for the production of synthetic rubber. The monomers are then generally subjected to either an emulsion polymerization process or a solution polymerization process. In both cases, the idea is to create chains of polymers which results in a latex or rubber substance. These substances can then be processed into useful rubber products using techniques such as vulcanization, which is used to produce rubber for tires.

1.2 RUBBER PLANTATION

Growing and processing natural rubber is one of the most complex agricultural industries and requires several years. It combines botany, chemistry, and sophisticated machinery with dexterous skills of the people who harvest the trees.

One Seeds from high grade trees are planted and allowed to grow for about 12 to 18 months in the nursery before a new bud is grafted to the seedling. After bud grafting, the year old seedling tree is cut back and is ready for transplanting. The bud sprouts shortly after transplanting, resulting in a new tree with better properties.

Water

Rubber tree plants can tolerate dry conditions, they usually prefer humidity. The rubber tree plant also needs the right balance of water. During the growing season, it needs to be plant moist during spring and summer because this is the growing cycle.

Light

Rubber tree plants should be given a lot of bright light, but you should avoid exposing them to the hot sun. If it isn't a new plant, you can safely give it little light. It's best to keep rubber tree plants near a window that faces south or east. They grow best with the morning light that shines from the east.

Fertilizer

Rubber tree plants should be given fertilizer twice during their active months. Fertilizers using a water soluble type fertilizer mix it to half strength. Fertilize it every three to four weeks when it is in a heavy period of growth. Cut back on the fertilizer in the fall and hardly use any during the short days of winter.

Temperature

Temperature should keep the temperature between 75 and 80 degrees during the day when caring for rubber tree plants. At night, you can let the temperature drop to between 60 and 64 degrees. When caring for rubber tree plants during the winter, you need to make sure they aren't exposed to drafts or dry air that blows directly onto the plant. This can cause the plant to lose some of its leaves.

Height

When keeping rubber tree plants indoors, they can grow very tall. Some of them can reach heights between six and ten feet. Approximately 150 trees are planted per acre (375 per ha), which are cultivated and cared for until they are ready for tapping in about six to seven years.

1.3 STARTING THE TAPPING

When a tree is 50 centimeters in circumference at a height, of 1 meter from the ground, that is, 5 years after it has been put in the plantation, can begin to tap the tree.

(Figure1.1 – Gouge)

This is done with a gouge, a tool that is used by pushing it so as to remove bark. As the bark is about 6 millimeters thick, the cut must be 4.5 millimeters deep. The vertical channel is 25 centimeters long. At the lower end of this channel, put a gutter. Below that, put a cup called a latex cup. Tie it to the tree and at last, through the gutter, it drops into the cup. One man can tap 440 trees a day. The man who does the tapping is called the tapper. But do not tap the tree every day.

(Figure1.2 – How to tap a rubber tree)

After Early in the morning tappers go the fields and collect the latex and put in to the basket. And give to the field officer. Field officer collects all the latex and put in to the factory browser. In one tree can harvest latex for 28 years after that it is best to make a new plantation.

1.4 COAGULATING AND MILLING PROCESS

When the latex are comes in it is put in to the tanks we call as bulking tank. After in bulking tank we add the water and the chemicals for remove the fraction and some useless things. After that latex put in to the settling tank for coagulate. In this settling tank again we put chemicals according to volume of the latex. After cut the latex in to the pieces and send in to the mills. In this mills coagulate latex press and prepare long sheets and send to the drying tower.

Producing Dry Stock

Other rubber and field latex is coagulated with chemicals. In drying tower remove the water of the rubber sheets. A giant extrusion dryer that can produce up to 4,000 lbs (1,816 kg) per hour removes the water, creating a crumb like material. The dried rubber is then compacted into bales and crated for shipment.

Producing the Rubber Sheets (Product)

The rubber is allowed to stand for one to 18 hours, and then the slabs are pressed into thin sheets through a system of rollers that wrings out excess chemicals. The final set of rollers leaves a ribbed pattern on the sheets that increases the surface area and hastens drying. After Rubber sheets are preparing for according to the requirement s of the buyers or contract. And send it to the market.

1.5 ABOUT THE COMPANY

Pussellawa Plantations Limited

Description:

PUSSELLAWA PLANTATIONS LIMITED

Contact Info:

Phone:94 11 2589804 94 5 33183

Fax: 94 1120 2587867

Address:

228, Havelock Road, Colombo 05.

Pussellawa Tea & Rubber Plantations (Pvt.) Limited is one of the largest plantation management agencies in Sri Lanka. The Plantations sector was formed in the early 1990’s when the Company took part in the management and privatization process of large Tea and Rubber properties by the Government of Sri Lanka. Free Lanka Group’s subsidiary companies, Free Lanka Management Co. Ltd and Free Lanka Plantations Co. Ltd. subsequently purchased controlling interests in two Regional Plantation Companies, namely Pussellawa Plantations Ltd. and Maturata Plantations Ltd. which land & property comprises over 50,000 acres.

They have a wide array of High Grown, Uva & Low Grown Tea and are in a position to offer an attractive selection of Tea to our clients. Our rubber estates are fully equipped to manufacture high quality Thick Pale Crepe, Sole Crepe and technically specified Lankaprene, a natural poly isoprene.

Penrith Estate is the one of the plantation Estate in the Pusellawa Plantations group is a major producer of Natural Rubber in the country. With a production of about 4 million kilograms of Rubber per annul we are one of the largest producers in the country and account for about 4% of the Island's total production.

Our company has a total rubber extent of 5200 hectares of which about 4700 hectares in production, the balance extent being immature plantation. Natural rubber has recovered from a prolonged slump and rubber prices have stabilized from about the year 2005. Current International prices are at peak levels and the market is expected to remain strong for some time in the future.

The Rubber Factories also manufacture Thick Pale Crepe 1x and other grades and the annual production amounts to 2000 MT. also manufacture the Sole Crepe rubber Smooth, Pebbly, Ribbed, Golden Yellow, Colored and Batik. ISO 9002 CERTIFIED. The Company has twenty four Rubber Factories which produce very good quality Sole Crepe and Thick Pale Crepe and the annual output is 5000 MT. The Rubber plantations are situated within a radius of 26 km to 85 km South-East of Colombo in close proximity to the Port and Airport.

Sri Lanka's share of the international rubber market is small and as one of the major producers of Natural Rubber in Sri Lanka We have always been of the firm view that for the relatively small quantity of rubber produced in the country, We should move away from the marketing of rubber as a commodity and move in to the presentation and marketing of Natural Rubber as a technically specified industrial raw material to meet the specifications and requirements of the end user. Our manufacturing units are now equipped and ready to manufacture technically specified Natural Rubber and are in the fore front of the Lankaprene initiative and work closely with ADB assisted Rubber Cluster.

1.6 PROJECT OVERVIEW

Rubber Factory Monitoring System will be developed by VB.net, object oriented computer programming language. The system scope contains the over role process of the factory after receiving latex to the factory and it continues till selling the final out put in the market. SQL server database used to store the necessary data in the factory. Top management will be able to take decisions after analysis the various reports that has been generating from the system. From the reports they can identify the progress of the works, product and the market.

Monitoring system is a system used to provide customized and monitoring all the field of factory day to day operation and sells part of the product. Even though this company mainly use in manual system for doing there day today operation, But only management is using the access database to enter their over role product and etc. In that case using this access database they cannot generate the more reports of the all field in the company. Because

Necessity of programming to access the data

Redundant data is data that is duplicated between files.

Data inconsistency

Data inconsistency between the files if the same data is stored in different formats in two files or if data must be matched between files.

Redundant data's compromise of data integrity

Data integrity is the assurance that data is correct and consistent that the data correctly reflects the "real" world.

Lack of data security

Data security refers to data being protected so that only authorized personnel can access them.

Data dependence

Data dependence if the format of the data storage is dependent upon the application program.

And they already used in that access database their no each and every feature covered of the factory process.

In these problems we mainly identified and create this software in useful manner. By implementing this system, managers can also be allowed to generating all then reports in effective way. It will helpful and finding what is the issues and protected and saved the all details in same place. And managers can get ideas progress of this company in comparing the past years.

Deliverables

Business case

Charter

Team contract

Scope statement

WBS

Schedule

Status reports

Final project presentation

Final project report

Other documents required to manage the project

Product Related Deliverables

Research reports

Design documents

Software code

Hardware and etc.

1.7 AIMS

To ensure the internal performance monitoring of factory

Benchmarking with other Plantations

Management and Leadership

Variance Analysis through reports

Tracking Performance of workers

Exception Analysis

PROJECT OBJECTIVES

There are several main objectives for this project:

To provide accurate and user friendly system with the given time

Make the system more user friendly for users with the human computer interaction

To create the system according to the company requirements

Make the system by covering all the field of the company

To giving user levels to access and use the system in correct way

Make the system error free

To add more security for the system

And giving all the reports as a chart

And giving all the overall reports by voice tags

Make the system comparison with past year and this year progress of the company

All the report will be send to the manager’s or responsible person’s Email account

Provide decision makeable reports for top management after analysis the various reports

Ensure the protection and security of factory data

Arrange user training program for novice users to familiar with the system

Ensure the protection and security of factory data.

Minimize duplication of effort, services and resources.

Eliminate inefficient and costly redundancies.

Define what services, if any, should be restructured or eliminated.

Eliminate non-compatible standards and architectures.

Arrange user training program for novice users to familiar with the system

1.9 PROJECT GOALS

The primary goal of this project is to help the officers to give all the details to the system. The system will be able to store all the details that officer entered. It is also capable to cover the all fields of the company. The responsible user (user levels) can only displayed and change details or data of the system, the price, and etc.

The secondary goal is to provide a means for the superintend manager to manage the company process. The estate manager will be able to look all the fields of the estate. Manager will also have clearer and better view what are the product that factory made and what are the product sold by the company and estate manager will be able to see the all reports that company has made like sales details, product details and the all the process report. The manager can decide to add or remove of the details that company system have. This system is capable to increase the sales performance by providing monthly, yearly sales report and progress chart of the company. All the reports will be sending to the each and every responsible persons Email account as Email by monthly/ yearly.

1.10 PROBLEM STATEMENT

Although Pussellawa Rubber Plantations turnover is growing, the growth is very slow, as it involves large organizations, which entails a large amount of contracts. It is however estimated that it will obtain a large enough in 3 to 4 years to be the main source of income for the company. Mr. Dihan Perera realizes therefore that he has to focus on Rubber Factory Monitoring System for the following four years so as to provide Pussellawa Rubber Plantations with enough capital.

However, due to traditional rubber product selling their contracts on the share market or buyer request directly to Plantations and the emergence of low cost rubber product, the contracts received by Pussellawa Rubber Plantations for each rubber product fell from 7% to 4% in May 2003 and fell again to 1% in January 2004. This fall in rubber product selling threatens the Pussellawa Rubber Plantations section greatly and could eventually cause them to go out of business completely. After analysis the problem for the frailer Mr. Dihan Perera realizes that each and every estate does not have any way to track the contracts that did not dispatch as buyer requirement apart from recording the traditional contracts, due to factory people record everything in a large crop book, when the situation occurs for some problem of sales, field weight, chemical usage, manufacture products .so on and factory receive weight weary like that situation factory manager has to look for all the record books and check the reasons for the problem, he also mention by producing ad hoc reports, monthly reports, yearly reports and yearly charts management able to take decisions and store all field and factory records in a one place helps to search the necessary information in efferent and accurate way will help management able to take decisions for above mention problems that they are currently facing. They therefore need a cost effective way of competing in the industry.

1.11 LITERATURE REVIEW

The literature dealing with the effects of Rubber Factory Monitoring System is controversial. There is general agreement that the use of computerized systems will provide increased quantitative feedback to Superintendent and that management will have an increased capability to monitor and control performance. The disagreement as to the effects of Rubber Factory Monitoring System lies in the implications of these capabilities.

Continuous accurate monitoring will mean that manpower can be distributed most effectively e.g. Machine/Operator ratio. Machines that are running well can be left with fewer people whilst problem machines can be reacted to quickly. With this continual emphasis on problem areas Macquarie can use their present staff resources to the best advantage. Overall, less human resources will be required due to automatic grading, automatic paperwork, enhanced planning and enhanced reporting. Dextralog Factory wide monitoring system (2006) ‘Monitoring System: What is a Dextralog Production Monitoring System?’ Dextralog Production Monitoring System http://dextralog.com.au/monitoring/dexfab.html [accessed 25 September 2010]

Many authors are highly critical of computerized monitoring. Gregory and Nussbaum [Gregory, J. and Nussbaum, K. Race against time: Automation in the office. Uffi Technol. People 1, (1982). 197-236.] point out that it will lead organizations to design office work along the lines of factory style production lines. Myers [Myers, C., Ed. The lmpncf of Computers on Management. MIT Press, Cambridge. Mass., 1967.] maintains that managers who seek control through computerization will face problems resulting from a reduction in employee initiative and motivation. Licker [Licker, P.S. The effects of the automated office on professional performance. Working Paper 16-82. Faculty of Management, Univ. of Calgary, Alta., July 1982.] emphasizes the potential difficulty of obtaining reliable data on work habits within a computer mediated system. Cooley [Cooley. M. Computerization-Taylor’s latest diguise. Economic andIndustrial Democracy. Vol. 1.. Sage. London and Beverly Hills, 1960, 523-539.], although highly critical of computerized monitoring, suggests that these systems could be designed to enhance the quality of work rather than demean it. Unions are strongly opposed to computerized monitoring.

Some authors view the potential effects of Rubber Factory Monitoring System in a more positive light. For example, computerized systems will likely provide more feedback to individual employees. This immediate feedback can act as a motivator Schick [Schick, M.E. The ‘refined’ performance evaluation monitoring system: Best of both worlds. Personnel J.. (Jan. 1980), 47-50.] ties the increased use of computerized performance monitoring to more objective ratings. Olson and Lucas [Olson, M.. and Lucas. HZ.. Jr. The impact of office automation on the organization: Some implications for research and practice. Commm. ACM 25311 (Nov. 1982), 838-847.] suggest that computerized office systems will allow more flexibility in work locations and timing. Bair [Bair, J.H. Productivity assessment of office information systems technology. In Emerging Office Systems. R. Landau. J. Bair, and J. Seigman, Eds. Ablex Publishing, N.J., 1982, 159-166.] points out the benefits to the organization in terms of objectivity and control.

Finally, Walton and Vittori [Walton, R.E., and Vittori, W. New information technology: Organizational problem or opportunity? Off: Technol. People 1, (1983). 249-273.] maintain that a successful Rubber Factory Monitoring System must reflect a balance between a people oriented design and a technically oriented design. Presumably, a successful Rubber Factory Monitoring System will accurately reflect both the technical requirements inherent in the job and make provisions for the more qualitative aspects of the work as well.

1.12 PROJECT SCOPE

Pussellawa Rubber Plantations is undergoing many technological changes at present. This project was aimed specially at the Rubber Plantations, crop harvest to sales of the final factory outcome side of the company. The system was to be a fully function and secure so as to enable Pussellawa Rubber Plantations to have clear idea about how they want the Rubber Factory Monitoring System to look like, for Mr. Dihan Perera is aware that any change in the original requirements is expensive when outsourcing. The function and secure on the Rubber Factory Monitoring System was consequently for requirement of management, as the internal system would enable the company to provide any outcome they wished.

This system worked in factory office and estate office in a Pussellawa Rubber Plantations. In factory office, the Clark will use this system to insert daily Bulk, Coagulation, Mill, Production, Contracts, Dispatch, Sales records to system. In estate office, the manager can use this system to generate real time report according to the request of the manager. The report and charts are viewable by manager level only. The estate office’s manager can do modification on all Bulk, Coagulation, Mill, Production, Contracts, Dispatch, Sales and addition of Register details.

This project will be divided into six main modules according to its features so that it would be easy for task separation and systematic development procedures. The modules are Home, Insert, Charts, Reports, Data and Profile. The features and documentation will be within the bound of these modules mentioned which provides the clear scope of this project.

1.12 SCOPE STATEMENT FOR THE PROJECT

Project Title: Rubber Factory Monitoring System

Date: 08/06/2010

Prepared by: Project Manager

Project Justification:

Pussellawa Rubber Plantations, Rubber Estates is growing; the growth is very slow. It is however estimated that it will obtain a large enough in 3 to 4 years to be the main source of income for the company. Mr. Dihan Perera realizes therefore that he has to focus on Rubber Factory Monitoring System for the following four years so as to provide Pussellawa Rubber Plantations with enough capital.

After analysis the problem for the frailer Mr. Dihan Perera realizes that each and every estate does not have any way to track the progress of estate. Due to factory people record everything in a large crop book, when the situation occurs for some problem of sales, field weight, chemical usage, manufacture products .so on and factory receive weight weary like that situation factory manager has to look for all the record books and check the reasons for the problem, he also mention by producing ad hoc reports, monthly reports, yearly reports and yearly charts management able to take decisions and store all field and factory records in a one place helps to search the necessary information in efferent and accurate way will help management able to take decisions for above mention problems that they are currently facing. According to the requirement of Mr. Dihan Perera, to overcome the problems that they are facing at the moment as a solution for the problems the Rubber Factory Monitoring System will be provide.

Product Characteristics and Requirements:

Manager has to login to the system using their password (login ID). An authorized person or division of the organization by producing Login ID and give the password to manager at the movement in their registration.

Using the new system interface, Manager can see the all details of management, employees and workers their career and profile, skills, sells products, marketing field and all the report of the day to day operation

The system’s prime purpose is to deliver information and reports to the management or manager. Allowing management can search the current status of their all operations is a major concern of this new system.

Security: This system must provide several level of security. We are implementing the more secure data base and user access level. Database has been encrypted by password and it is will be secure the all data in database.

Summary of Project Deliverables

Project management-related deliverables: business case, charter, team contract, scope statement, WBS, schedule, cost baseline, status reports, final project presentation, final project report, and any other documents required to manage the project.

Product-related deliverables: research reports, design documents, software code, hardware and etc.

Project Success Criteria:

Our goal is to complete this project within 2 months. To meet these criteria’s the application and events should have major user inputs and also if the time and money isn’t sufficient enough it would be the company s decision to make viewing the major benefits of this project in future. Project manager will responsible for the success of the final outcome of the entire project.

1.13 LIMITATIONS OF THE STUDY

It is important to critically evaluate the results and the whole study. The present study has certain limitations that need to be taken into account when considering the study and its contributions. However, some of these limitations can be seen as fruitful avenues for future research under the same theme.

This study has focused on a rubber factory estate that is a very large company that manages number of estates. Clearly, this represents rubber manufacture output produce form the factory. In this study, this extensive and complex rubber factory process has been studied from a rather narrow empirical perspective. The selection of the single case study design naturally brings forth many limitations as far as the generalization of the results of the study is concerned. Thus, the empirical setting, the buyer company and the situation it faced in the share markets, can only be seen as a kind of pilot context of the market process. On the other hand, this also represents the whole idea of making a case study. By understanding something about this particular case more in depth, we might eventually also learn something about more general factory process. The empirical analysis of factory conducted in this study represents therefore only a single case and what is more, from the perspective of this single actor.

Another limitation of this study is the knowledge that we have after completing several modules for HND is computing. When system analysis, requirement gathering and identifying factory process, when developing the system and up and running way is different from the actual system analysis and requirement gathering that is done by the software development companies.

1.14 GROUP E PROJECT TEAM

To develop the HND Final Project, we have formed a team with four members where each of us is going to spread the tasks in order to do the project in a systematic way. The Four positions for the completion of this project are Project Manager, System Analysis, Programmer, system security manager and all the members have to do the project documentation.

After discussion, the position assignments are as below:

Project Manager – Mr. Rasika De Zoysa

System Analysis – Mr. Ibrahim Aslam

Programmer – Mr. Mr. Mohan Anton

System security manager – Mr. Ahamed Azim

All the members have to do the documentation

1.15 TEAM CONTRACT REPORT

Group "E" Team Contract

Project Name : Rubber Factory Monitoring System

Project Team members

Name

Sign off on Team Contract

Mr. Rasika De Zoysa

Mr. Mohan Anton

Mr. Ahamed Azim

Mr. Ibrahim Aslam

Code of Conduct: Every grope members have tasks to do the project According to tasks given they have to finish on time, correctly and effectively. All the group members have to contribute all the fields of the project.

Participation : Compulsory for each and every group meeting have Participate

Communication : English only and we inform all the details through the Email

Problem Solving : Have to talk with project manager or have to give paper if not every group members and get together and solve the problems

Meeting Guidelines: Each and every group meeting when you participating have to come with innovative ideas according to the project, when you participate for the group meeting you have to bring work progression as to date according to task wise.

1.16 PROJECT STANDARDS AND PROCEDURES

To complete a quality group project, all group members should cooperate and enjoy working in a team. One should contribute his knowledge and skills to the project. All members are responsible in attending every meeting. The meetings were held formally and the Programmer takes the minutes.

As our team members have been assigned individual position to complete the HND Final Project, each of us has specific jobs/tasks that need to take care during the implementation of the project.

Project Manager – Mr. Rasika De Zoysa

The Team Leader of our team Mr Rasika De Zoysa. He is responsible for all the activities that are going to take and involve complete the development of Rubber Factory Monitoring System.

Responsibilities for Mr. Rasika De Zoysa as a Project Manager are:

Responsible to communicate with Lecturer for project information.

Responsible for the meeting time of that available for group members to discuss and develop project.

Special rights in making final decisions if the team is unable to reach a decision.

Encourage members to create and feel creative when they work with the program.

Encourage members to produce to their best ability.

Manage and Coordinate the Project Activities.

Submitting project reports on time.

Research in the project areas.

Assign appropriate tasks to members according to their responsibilities and ability.

Brainstorming of new ideas

Final compilation of interim report.

Prepare a software development schedule for team members to follow.

Assign programming tasks to team members and assist them if they face any programming problem during software development.

Ensure the program to design specification.

In charge in Concept Design.

System Analysis – Mr. Ibrahim Aslam

The System Analysis of our team is Mr. Ibrahim Aslam. He is responsible for all the analyze part of company and company exiting system that are going to take during the development of Rubber Factory Monitoring System.

Responsibilities for Mr. Ibrahim Aslam as a System Analysis are:

Responsible to record minute of meeting.

Responsible for project standards and Procedures.

Responsible for the project schedule of Gantt chart.

Identify documentation standards and ensure that documents are ready in time and in precise manner by following the schedule of Gantt chart.

Functional requirement and analysis.

Design ER Diagram, Use case Diagram (UML) and Class Diagram during design phase.

Guide group members in programming-related tasks and Database related tasks.

Programmer – Mr. Mohan Anton

The Programmer of our team is Mr. Mohan Anton. As a Programmer, he is responsible conducting the programming activities and development of the system.

Responsibilities for Mr. Mohan Anton as a Programmer are:

Responsible for conducting the programming activities.

Plan, coordinate and control the software development tasks.

Explore and develop skills to use programming tools.

Guide group members in programming-related tasks.

In charge of Concept Design.

Prepare the proposed solution part including software architecture, system architecture, class specifications of interim report.

Approval of any updating/changing of the program.

Keep master copy of the software.

Select appropriate programming language used to develop the program.

Frequently check the master copy of document to ensure any updating of the program are updated in the documentation as well

Combine the program at the last phase of software development

Database and System Security Developer – Mr. Ahamed Azim

The Database and System Security Developer of our team is Mr. Ahamed Azim. He is responsible for data collection activities that are going to take during the development of Rubber Factory Monitoring System.

Responsibilities for Mr. Ahamed Azim as a Database and System Security Developer are:

Database design and maintenance.

Data collection.

Responsible to Implementation plan.

Responsible for system security.

Responsible for system security plan.

Documentation – all the group members

All the members of the Group responsible for all the documentation activities that are going to take during the development of the Rubber Factory Monitoring System

Giving for documentation activities including hardcopy and softcopy.

Plan the document preparation tasks.

Documentation backup.

Final checking of all documents

Save ‘master copy’ of all project documents

Prepare introduction, objective, conclusion of interim report.

Coordinate report preparation tasks.

Final compilation of interim report

Distributed and assigned parts of the documents belong to each member according to their position and responsibilities

Collect and combine documents from members which has completed

Summarize and finalize the overall documentation of project to all group members.

1.17 PROJECT CHARTER

Project Charter

Project Title: Rubber Factory Monitoring System

Project Start Date : 2010/08/01 Project Finish Date : 2010/11/03

Budget Information : Rs. 20,000

Project Manager

Name : Mr. Rasika De Zoysa

Phone : 0777046110

Email : [email protected]

Project Objectives :

To provide accurate and user friendly system with the given time

Make the system more user friendly for users with the human computer interaction

To create the system according to the company requirements

Make the system by covering all the field of the company

To giving user levels to access and use the system in correct way

Make the system error free

To add more security for the system

And giving all the reports as a chart

And giving all the overall reports by voice tags

Make the system comparison with past year and this year progress of the company

All the report will be send to the manager’s or responsible person’s Email account

Provide decision makeable reports for top management after analysis the various reports

Ensure the protection and security of factory data

Arrange user training program for novice users to familiar with the system

Approach:

First we analyze the problem what company have after we implement the system according to the company requirements.

Role and Responsibilities

Role

Name

Position

Contact Information

Sign Off

Comments

Programmer

Mohan Anton

Group member

Phone:

0312240387

Email:

[email protected]

Database and System Security

Ahamed Azim

Group member

Phone:

0778767766

Email: [email protected]

System Analysis

Ibrahim Aslam

Group member

Phone:

0774293564

Email:

[email protected]

1.18 STAKEHOLDER ANALYSIS

Mr. Dihan Perera

Mr. Rasika De Zoysa

Mr.

Mohan Anton

Mr.

Ahamed Azim

Mr. Ibrahim Aslam

Organization

Company

Superintendent

Project Manager

Team Member

Team Member

Team Member

Role On Project

Project

Sponsor

Project Manager

Programmer

Database and System security Developer

System Analysis

Unique Facts about Stakeholder

Very good person, he face risk

HND in Computing, He face risk

HND in Computing

good in programming

HND in Computing

good in database developing

HND in Computing

Good in analyzing the systems

Level of Interest

Very High

Very High

Very High

Very High

Very High

Level of Influence

Very High

Very High

High

High

High

1.19 WORK BREAKDOWN STRUCTURE

Initializing

Assigning project manager

Assigning other project stakeholder

Preparing scope statements and documents

Prepare Project Proposal

Review meeting

Initialization Complete

System Analyzing

Feasibility Study

Cost Feasibility

Earn Value Management

Time Feasibility

Prepare Gantt Chart

Program Evaluation and Review Technique

Scope Feasibility

Return on Investment Calculation

Net Percentage Value

Technical Feasibility

Requirement Gathering

Factory Visit

Interview

Observation

Questioner

Requirements Determination

Core Requirement

Secondary Requirement

Analyzing Available Resources

Raw Material Analysis

Produce Documentation

Fact Finding Document

Review Meeting

System Analyzing Complete

Planning

Planning the Software System

Prepare the Software Plan

System Development Plan

Making Diagrams

Decision Tree

Reviewing the Diagrams

Review Meeting

Planning Complete

Designing

System Design

Flow Chart

Data Flow Diagram

Module Design

User Case Diagram

Class Diagram

Data Design

Entity Relationship Diagram

Normalization

Design the Software System

Software Interface Design

Low Fidelity Design

High Fidelity Design

Database Design

Review Meeting

Designing Complete

Implementing

Develop the Database

Develop using SQL Server 2005

Develop the Interface

Develop using Visual Studio 2008

Develop the System

Develop using Visual Basic.Net

Review Meeting

Implementing Complete

Testing

Database Testing

Insert sample Data

System Testing

White Box Testing

Test Plan

Test Case

Review Meeting

Testing Complete

Installing

Installing the Software System

Review Meeting

Installing Complete

Maintaining

System Maintenance

User Manual

User Training

System Requirement

Review Meeting

Maintains Complete

Closing

Prepare Presentation

1.20 RESPONSIBILITY ASSIGNMENT MATRIX (RAM)

Responsibility Assignment Matrix (RAM)

Prepared by: R.Rasika De Zoysa Date: 2010.09.01

WBS Activities

1.1

1.2

1.3

1.3.1

1.4

1.5

2.1

2.1.1

2.1.1.1

Project Sponsor

RP

RP

RP

R

RP

Project

Manager

RP

RP

RP

RP

RP

RP

System Analysis

RP

RP

RP

Programmer

Database and System Security Developer

OBS

Unit

WBS Activities

2.1.2

2.1.2.1

2.1.2.2

2.1.3

2.1.3.1

2.1.3.2

2.1.1

2.1.4

2.2

Project Sponsor

Project

Manager

RP

RP

RP

RP

RP

RP

RP

RP

System Analysis

RP

Programmer

Database and System Security Developer

OBS

Unit

WBS Activities

2.2.1

2.2.1.1

2.2.1.2

2.2.1.3

2.2.2

2.2.2.1

2.2.2.2

2.2.3

2.2.3.1

Project Sponsor

Project

Manager

System Analysis

RP

RP

RP

RP

RP

RP

RP

RP

RP

Programmer

Database and System Security Developer

OBS

Unit

WBS Activities

2.2.4

2.2.4.1

2.3

2.4

3.1

3.1.1

3.1.1.1

3.1.2

3.1.2.1

3.1.3

Project Sponsor

Project

Manager

RP

RP

RP

System Analysis

RP

RP

RP

RP

Programmer

Database and System Security Developer

OBS

Unit

WBS Activities

3.2

3.3

4.1

4.1.1

4.1.2

4.2

4.2.1

4.2.2

4.3

4.3.1

Project Sponsor

Project

Manager

R

RP

RP

RP

RP

RP

System Analysis

P

RP

P

Programmer

RP

P

RP

R

R

R

P

Database and System Security Developer

P

P

RP

R

R

P

OBS

Unit

WBS Activities

4.3.2

4.4

4.4.1

4.4.1.1

4.4.1.2

4.4.2

4.5

4.6

Project Sponsor

Project

Manager

R

RP

RP

RP

RP

RP

System Analysis

P

RP

P

Programmer

RP

P

RP

R

R

R

P

Database and System Security Developer

P

P

RP

R

R

P

OBS

Unit

WBS Activities

5.1

5.1.1

5.2

5.2.1

5.3

5.3.1

5.4

5.5

6.1

6.1.1

Project Sponsor

Project

Manager

R

R

System Analysis

P

P

Programmer

R

R

RP

RP

RP

RP

RP

RP

RP

RP

Database and System Security Developer

RP

RP

RP

R

R

P

RP

RP

RP

RPOBS

Unit

WBS Activities

6.2

6.2.1

6.2.2

6.2.3

6.3

6.4

7.1

7.2

7.3

8.1

Project Sponsor

Project

Manager

RP

RP

RP

RP

System Analysis

P

P

RP

P

RP

Programmer

RP

RP

RP

RP

RP

RP

RP

RP

RP

P

Database and System Security Developer

RP

RP

RP

RP

RP

RP

P

POBS

Unit

WBS Activities

8.1.1

8.1.2

8.1.3

8.2

8.3

9.1

Project Sponsor

Project

Manager

RP

RP

RP

System Analysis

RP

RP

RP

RP

RP

Programmer

P

P

P

R

R

Database and System Security Developer

P

P

P

R

R

OBS

Unit

R: - RESPONSIBLE ORGANIZATION UNIT

P: - PERFORMING ORGANIZATION UNIT

Above diagram shows the responsibilities, performances which has assign to each stakeholder and they have capability to do their duties well.

1.21 SOFTWARE AND TOOL INVOLVED

To develop our Rubber Factory Monitoring System, we have decided to use the following software:-

• Microsoft Visual Basic 2008

Microsoft Visual Basic 2008 is chosen because the ease of using it to design the interface for our system. Visual Basic is user friendly as it is a Graphic User Interface style. The end user will find it easy to use the system with a friendly interface.

• Microsoft SQL Server 2005

Microsoft SQL Server 2005 is a strong backbone database system to manage all the inserted data. It has tables of collection data about a specific topic, such as flight or passenger. Besides, SQL Server 2005 is also used to manipulate the query to find and retrieve data based on our SQL statements. Using stored procedure will also enhance the speed of processing the SQL statements thus increasing the for the function request of the Rubber Factory Monitoring System.

1.22 DOCUMENTATION FORMAT

The table below shows the standardized formatting for pages throughout this report:

Subject

Types

Chapter Heading Fonts

Times New Roman, Size 22, Bold

Sub-Chapter Heading Fonts

Times New Roman, Size 16, Bold

Sub of Sub-Chapter Heading Fonts

Times New Roman, Size 12, Bold

Figures / tables caption

Times New Roman, Size 12, Bold

Header and Footer

Times New Roman, Size 11

Paragraph Fonts

Times New Roman, Size 12

Paragraph Spacing

1.5mm

Header and Footer Margin from edge

25mm

Top Margin

40mm

Left Margin

40mm

Right Margin

25mm

Bottom Margin

25mm