In Building Coverage Project Management

Published Date: 02 Nov 2017

According to (Wysocki, Robert, 2011), project management is an organized common-sense approach that utilizes the appropriate client involvement in order to deliver client requirements that meet expected incremental business value.

Application of knowledge, skills, tools and techniques to project activities to meet project requirements

Accomplished through the application and integration of the project management processes of Initiating, Planning, Executing, Monitoring and Controlling, and Closing

Progressive Elaboration, projects are progressively elaborated and involve continuously improving and detailing a plan as more-detailed and specific information and more accurate estimates become available.

Project manager is in charge of all aspects of the project including, but not limited to:

Develop project management plan and component plans

Acquire, develop and manage the project team

Keep project on track in terms of schedule and budget

Identify, monitor and respond to project risks

Identify stakeholders and manage expectations

Provide accurate and timely reporting of project metrics

A project management life cycle (PMLC) model is a sequence made up of the five process groups (Scoping, Planning, Launching, Monitoring and Controlling, and Closing) to accomplish the goal of the project (Wysocki, Robert, 2011).

Generally define:

What technical work to do in each project phase

When the deliverables are to be generated in each phase and how each deliverable is reviewed, verified, and validated

Who is involved in each phase

How to control and approve each phase

Conclusion of a project phase is usually marked by a phase review and acceptance of key deliverables

Good project governance across life cycle ensures project success

Project Scope

The Project Scope pertains to the work necessary to deliver a product. Requirements and deliverables define the project scope, and it is critical that the stakeholder is in agreement with the information discussed in the proposed plan (Project Scope, 2012).

A good scope statement clearly defines all the work that must be performed to deliver a product, service, or result with the specified features, functions, and level of quality (Richman, Larry, 2011).The project scope is based on the results of planning, based on the products and services of the project deliverables program, divided into smaller, more manageable units, that is formed a Work Breakdown Structure (WBS). Basis of agreement between project team and the sponsor or customer, once approved, the scope baseline is monitored and control as part of the perform integrated change control process. Below is project scope management program:

Start-up, supervise the project management organization started work in the next phase of the project.

Range planning report; write a written report, as the basis of future project decisions.

Scoping, major project work breakdown broken down into smaller, more manageable operating unit.

Scope verification, formal recognition of the scope of the project.

Scope change control, control changes to the scope of the project.

Overview of project Management:

Project scope is the requirements that relate to the product of the project, what needs to be done, the five scope management processes that are needed to ensure that the project includes all the work, and only the work, necessary to successfully complete the project. Project scope includes all the work (meeting, reports, analysis and all other parts of project management) that needs to be accomplished to deliver a product, service, or result with the specified features and functions.

Scope Management Plan:

A component plan of the Project Management Plan

Provides guidance on how project scope is defined, documented, verified, managed, and controlled

Can be informal and broadly framed, or formal and highly detailed, based on the needs of the project.

Microsoft Project Application IBC Project

3.1 Project Scope Statement

According to (Project Scope Statement, 2012), The Scope Statement must account for all of the work of the project, this means that all deliverables and all management responsibilities must be understood and documented, if any work is missing, important activities may be absent from your schedule and your budget may be insufficient to cover all of the cost. Project scope statement key includes many key elements: project objectives, product scope description, project exclusions, product acceptance criteria, project deliverables, project constraints, project assumptions, initial project organization, initial defined risks, schedule milestones, cost estimates, fund limitation, configuration management requirements, approval requirements. Project Scope Statement is to provide a vehicle for documenting the initial planning efforts for the project. It is used to reach a satisfactory level of mutual agreement among the Project Manager, Project Sponsors and Owners with respect to the objectives and scope of the project before significant resources are committed and expenses incurred. The example in Figure 1 depicts Project Scope Statement about IBC project:

Figure 1: IBC Project Scope Statement

3.2 Work Breakdown Structure

According to (Wiley, 2011), defines a Work Breakdown Structure as "a deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and create the required deliverables. It organizes and defines the total scope of the project; each descending level represents an increasingly detailed definition of the project work. Work Breakdown Structure (WBS) establishment is very significant for a project. It makes the original very general and vague project is clear down at once, make the project based and clear objectives of the project team. If you do not have a good WBS, the change inevitably occur, it is likely to result in rework, extend time limit, the lower the morale of the team and a series of adverse consequences. Formulate the guiding ideology of a WBS is a layer-by-layer depth. First results of the project framework finalized, then each floor below work breakdown, the advantages of this way is a combination of progress divided intuitive, sense of time, easy to find omissions or more a part, also more easily understand by most people. The example in Figure 2 depicts an IBC Project WBS. Below is IBC project WBS at Soon Poh Telecommunications Pte Ltd:

Figure 2: IBC Project WBS

3.3 Schedule Network Diagram

According to (Project Schedule Network Diagram, 2010), the project schedule network diagram typically refers to a particular input/output mechanism that represents a particular schematic display of any and all logical relationships that may exist between the existing project schedule activities, the project schedule network diagram when properly laid out is always laid in a left to right display to properly reflect the chronology of all project work.

Project Schedule Network Diagrams

Schematic displays of project schedule activities and the logical relationships among them

Project Document Updates

Updated Activity List if there is any approved change requests; Updated Activity Attributes to include the defined logical relationships and any associated leads and lags, including effects of any approved change requests; Updated Risk Register

The example in Figure 3 depicts an IBC Project schedule network diagram:

Figure 3: IBC Project Schedule Network Diagram

Use Microsoft Project 2010 to do project schedule network diagram, refer to Figure 4 (See Appendix 1):

Figure 4: Initial Work Network of Site Preparation (See Appendix 1)

The critical path which in red colour and crash the whole task to get the result as the Figure 5 shown (See Appendix 2):

Figure 5: Crashing Work Network of Site Preparation (See Appendix 2)

Add some of the buffer into the network; ensure all the tasks have a space to transition. Please refer to the Figure 6 (See Appendix 3).

Figure 6: Put Buffer into Work Network of Site Preparation (See Appendix 3)

3.4 Determine Budget

According to (Project Budget,2013), A Project Budget is the total amount of monetary resources that are allocated for particular goals and objectives of the project for a specific period of time, the purpose of project budget management is to estimate and control project costs within the approved budget and to achieve the stated goals of the project. The example in Figure 7 depicts an IBC Project determine budget:

Figure 7: IBC Project Determine Budget

Determine Budget: Cost budgeting involves adding the estimated costs of individual schedule activities or work packages to establish a total cost baseline for measuring project performance. Schedule activity or work package cost estimates are prepared prior to the detailed budget requests and work authorization.

Project Monitoring & Control

Project monitor and control work involves:

Monitoring actual work done and comparing project performance against the project management plan

Assessing performance to determine whether any corrective or preventive actions are necessary

Gathering, recording and documenting project information to support status reporting, progress measurement, and forecasting

Monitoring existing project risks, identifying new risks and performing risk re-assessment

Monitoring implementation of approved change requests

Perform integrated change control easier to make changes at the initial project stages rather than later, cost of changes increases dramatically towards end of project, opportunity to add value decreases rapidly as the project progresses. Below is monitoring and controlling change on project in Figure 5:

Figure 5 Monitoring and Controlling change

Verify and control scope:

Inspection

Activities such as measuring, examining, and verifying to determine whether work and deliverables meet requirements and product acceptance criteria; inspections are variously called reviews, product reviews, audits and walkthroughs

Variance Analysis

Work performance information is used to assess the magnitude of variation from the original scope baseline and deciding whether corrective or preventive is required; uncontrolled changes are often referred to as project scope creep; a scope change control process is mandatory.

Control schedule and costs as part of the perform integrated change control process, a change control system defines procedures by which changes to the performance measurement baseline can be made, performance measurement techniques help to assess the magnitude of any variances that will invariably occur, earned value management is the key method of performance measurement, integrating project scope, schedule and cost measures to assess project performance and progress.

Project Risks

Project risk management is risk identification, risk analysis and risk assessment to understand the risks of the project, and reasonable use of a variety of risk response measures, management methods, techniques and tools to effective control for the risk of the project. Properly deal with the adverse consequences of risk events, the least cost to ensure overall project management goals. IBC project risk management measures are not correct, resulting in the construction delay, the substandard quality of the project a few. Therefore, how the project effectively manages risk, control risk has become a necessary condition for the success of the project.

Risk identification is to identify the impact of project quality, schedule, investment objectives implementation of major risk; it is the first step of the project, but also the most important step. This stage is mainly focused on the qualitative analysis of risk. Risk identification should be based on risk classification, reason to start production from the risk.

Risk control is risk managers to take various measures and methods to eliminate or reduce the possibilities of risk events, or reduce the losses caused by risk event. Only make good risk control work, which can be said risk managers successfully manage risk. Project risk control needs to establish project risk control system and risk management organizations in the implementation of the project engineering, project manager who the arrangement is responsible for project risk management.

The IBC project risk existing technology, policy, and legal aspects of risk:

Technical risks

The communications industry is a high-tech industry, with technology advances faster and short equipment life. Therefore, the introduction of equipment requires careful analysis and take into account, avoid risks brought due to the quality of the equipment.

Policy risks

Legal risks

Implementation of any project can not be in violation of state regulations, in order to get international requirements, when performing network planning and equipment selection, should guarantee indoor coverage antenna transmit power to the national standards, especially in the residential building construction indoor coverage system.

Monitor and control risks:

Process of keeping track of the identified risks, monitoring triggers for contingency plans, monitoring residual risks, identifying new risks, and execution of risk responses while evaluating their effectiveness

Other purposes of the Monitor and Control Risks process are: verify if project assumptions are still valid; verify if the risk, as assessed, has changed or can be retired; ensure risk management policies and procedures are being followed; monitor contingency reserves of cost or schedule.

Conclusion

Project management can improve the IBC project management level, improve project quality, and shorten the construction period. Through the IBC project work, indoor coverage has been a qualitative leap. Through indoor coverage projects project management, design a set of indoor coverage of project management, workflow, and to guide the construction of indoor coverage systems, play a guiding role in the actual work. Use the theory of project risk management project risk management analysis of indoor coverage, it pointed out the existence of risk and risk management measures. The implementation of the project management needs all employees, especially the support of the leadership, which needs to raise awareness of the full project management, strengthen the training of the theoretical knowledge.