Duties Of Legal Advisers

Published Date: 02 Nov 2017

Organisational structure consists of all activities such as that allocation, co-ordination and supervision which are directed towards the achievement of organisation aims.

The structure of an organisation determines the mode in which it operates and performs.

It also depends on the organisation’s strategy and its objectives.

Vision

To be established as the one of the best manufacturing company in the country and innovative quality products.

To be a profitable provider of high quality bicycles recruit and retain smart and talented employees.

Short-term objectives

To be an automobile spare manufacturer aimed at strategic component design and development in the latest local and global maket competitive trends using the most effective inputs to create a dynamic and self

To be the most affordable bicycle company to the customers.

Introduce the existing products into new markets and vice versa.

The aim of the project

The aim of the project is for us to design and explain the organisational structure of the company. The activities and function of the departments within the company including the flow of information between these, and detail the management responsibilities.

The project description

We have been given the task to structure a large manufacturing concern in a manner that ensures smooth operation through effective and efficient operations.

We have drawn up a flow chart of our ownstructure,from the board of directors to all relevant departments,describing what each consist of,what its core functions are and the management functions required.

Organogram

Chief Executive Officer

CEO is number one position in an organization.

He is responsible for acquiescent the plans to the board and forms annual operating plans that agrees with the strategic direction set by the board and correlate with annual operating budgets

Mergers with the board to explain and articulate the organization’s vision of the organization and come with strategies on how to achieve that vision.

Upgrades and displaysapproaches for ensuring the long-term financial viability of the organization.

Employs, accomplishes, andenthusiasm of the human resources of the organization according to authorized employeestechniques and procedures that fully conform to current laws and principles.

Supervises the operations of organization and handles its compliance with legal and regulatory necessities.

Produce and keepsprocesses for applying plans approved by the board of directors.

Makes sure that staff and board have necessary and up-to-date information.

Appraises the performance of the organization and the staff’s performance on a regular basis

Requires being ultimately responsible for all day-to-day management decisions and for implementing the company’s long and short term plans.

Leads the improvement and performance of the Company’s long term plan with a vision to generating shareholder value.

Also speaks on behalf of the Companyto shareholders, employees, Government establishments, other investors and the unrestricted.

Certify the Company is suitablyplanned and supervised and to have the authority to chartering and dismiss staff as required to enable it to achieve the approved strategy.

Guarantee that costs of the Company are within the approvedannual budget of the Company

Consider the principal risks of the company and to ensure that these risks are being examined and succeeded.

Confirmcurrentinterior controls and management specificssystems are place

Warrant that the company hasappropriate systems to enable it toconduct its activities both lawfully and ethically.

Make certain that the company upholds high morals of companycitizenship and social dutyeverywhere it does in industry.

Act as interaction between management and the board.

Communicate well with bondholders, workers, management authorities, other stakeholders and the public.

Keep well-informed of all material activities and happenings of the company and all material external factors affecting the company and to ensure that processes.

Make sure that the directors are accurately informed and that sufficient information is delivered to the board to enable the directors to form appropriate conclusions.

Safeguard the integrity of all public discoveries by the company.

Request that special meetings of the Board be called when appropriate.

Take a pew on committees of the board where applicable as firm by the boardabide by specific internally recognized control systems and authorities, to main bypersonal case and support all employees to manner their activities in unity with all applicable laws and the company’s standards and strategies, including its ecological, safety and health policies.5

General Manager

Planning administration

Provide leadership and vision to the organization by assisting the Board and staff with the development of long range and annual plans, and with the evaluation and reporting of progress on plan.

Superintend preparation of an annual report summarizing progress on short and long range plans.

Investigation and mark discussion papers, inquiry documents and plans as needed to assist the organization in determining and meeting its long and short term goals.

Handling daily operations,communicating policies, andscheduling the use of materials and human resources, but are too different and general in nature to be confidential in any one functional area of management or administration, such as personnel, buying, or directorial services. Includes owners and managers who head small business formations whose duties are mostlymanagerial.

Energetic sales and profits, and controlling costs, for their unit by allocating the correct levels of manpower and focusing on the demands of the customer. Also, general managers should know when to cut labor during slow periods so as to control their product costs.

General Managers must manage the daily processes of their unit or separation. The general manager must confirm that all departments are following proper measures and properly demonstrating all merchandise. At the corporate level, a divisional general manager ensuresthat all departments areperforming marketing plans that increase sales and customer loyalty.

The general manager points the selection, employing, and acquisition of talented staffs at all levels, with assistant managers and hourly employees. Ensure that all bookkeeping such as applications and tax suppression forms are filled out and crooked in to the corporate office.

Train management and hourly employees

Duties of Legal Advisers

A legal adviser is a trained lawyer who works for an organization, giving legal advice.

He provides guidance and advice to the company on any legal matter.

Legal advisor assists in creating contracts, policies and detailed research.

Provides legal information for the fellow employees.

Deals with organization member’s legal query.

Legal advisor makes sure that termination of employment contracts are legal justifiable.

When we proceed with a project, such as developing protectedland, the legal advisor carries out detailed research on the issue. He also determines how any legislation can affect the project .After he has carried out the relevant research, he submits a detailed report highlighting some problems and he makes suggestion on how to avoid those potential problems.

He helps preparing documentation such as commercial contracts, employment contracts and insurance policies. He proofreads work to ensure that it is legally enforceable and that there are no mistakes .If the legal advisor finds mistake ,he corrects the mistake or brings it to the attention of the relevant employee .Legal advisor also carries out the applicableorganization work that is required such as preparing letter, memorandums and procedural manuals.

MANAGERFINANCIAL

OBJECTIVES OF MANAGERIAL INFORMATION

To provide information that is useful for external users. To make decisions that relate to their investments in a particular company and to analyse how the company is performing. They produce financial statements that are useful to financial analysts on a full costing basis which means that all costs of production are included in the value of work in progress and finished goods.1

To find gross profit on values for each sales department.

To find net income for each sales department.

To help management reduce costs of goods for the department or keep the costs of costs within the budgeted amounts.

To help management reduce expenses for the department or keep the expenses within the budgeted amounts.

To help management make business decisions.

To help management plan more efficient operations.

A financial manager will be responsible for:

Managing the organisation's resources within budget guidelines according to current laws and regulations.

Combining and managing financial reports and budgets and also making sure that they are accurate and making sure that they meet the deadlines.

Making strategic long term business plans

Controlling cash flow, the income and the expenditures.

Supervising the accountants and the payroll officers.

Develops relationship between the company and the bankers, auditors, and the other organisations that the company can benefit from financially.

Developing management strategies that will minimise the financial risk.

Provide financial information.

Being a link of information between the accounting departments and upper management.

Managing budgets.

Implementingfinancial plans.

USERS OF FINANCIAL REPORTS2

Shareholders often require information that differs from the information required by the creditors.

Investors, the suppliers of risk capital, who require information on the inherent risk and return on their investments.

Employees who require information on the stability of their employer and on the employment opportunities that their employer offers.

Long term creditors who require information to assess that capital and interest payment will be met as scheduled.

Creditors who require information to assess whether their claim will be paid.

Customers and clients who require information to assess whether the entity will continue to exist in the foreseeable future.

Society which require information on several aspects such as donation of the particular entity to the economy and the creation of work opportunities.

PAYROLL MANAGER

Responsible for:

Issuing of pay checks and making of electronic transfer to bank accounts for all T- Rex Employees.

Prepare reports by compiling salary deductions, leaves, taxes, earnings, disability and non taxable wages.

Collect, confirm and process timesheets and overtime.

Verify taxes and other deductions.

Prepare and distribute payroll checks.

Track employee vacation and sick times.

Update, verify and maintain accounting journals and ledgers and other financial records.

Assist in month end reporting procedures.

Track and audit petty cash.

Assist with employee expense reports.

Perform filing and general administrative tasks.

HUMAN RESOURCES MANAGER

Provides orientation to new employees.

Provide employees training sessions, activities and workshops.

Responsible for recruitment and selection processes and ensure that the right procedure is followed when hiring new employees.

Identify development and training opportunities.

Make sure that jobs are done accurately.

Expansion of policies and documentation.

Provide funding for training of staff.

Monitor daily attendance.

Investigate the cause of absence of staff.

Provide disciplinary actions and advises where necessary.

Make notices and advertise new posts.

Organise and arrangement interviews.

Facilitate committee including planning, production, staff and board of directors, including arranging meetings and agendas, attending and taking minutes in meeting.

Conduct reference checks on successful or possible candidates.

Promote health and safety and also sports and social facilities.

PUBLIC RELATIONS MANAGERS

What is it?

It’s a process to influence public opinion, through sound character and proper performance based on mutually satisfactory two way communication. Distinctive management function which help establish and maintain mutual lines of communication, understanding, acceptance and cooperation between an organisation and its public; involves the management of issues and problems; helps management to keep informed on and responsive to public opinions; define and highlight the responsibility of management to keep abreast of and effectively utilise change; serving as an early warning system to help anticipate trends; and uses research and sound and ethical communication techniques as its principal tools.

Research attitudes about the issues at hand.

Identify the action of the client in the public interest.

Communicate action to gain understanding, acceptance and support.

Evaluate the communication to see if the opinion has been influenced.

Responsibilities:

Investigate writing and distributing press releases to the community and other targeted media.

Answering questions and examination from the media, individuals and other organisations who are involved and to those who wants to be involved in the business via emails and telephone.

Update and maintain the information in the company website.

Organise press tours, conferences, exhibitions and open days.

Writing and editing of speeches, company magazine, annual reports and articles.

Prepare and supervise the production of fliers, handouts, photos, promotional videos, direct mail leaflets, films and multimedia programmes.

Sourcing sponsorship opportunities.

Get in contact with the community through events such as open days and involvement in community initiatives.

ACCOUNTING DEPARTMENT

Reports to finance manager regarding the establishment of finances.

Make use of computer technology to develop, modify and document recordkeeping and accounting systems.

Analyse, examine and prepare accounting records, financial statements and other financial reports to access accuracy, completeness and conforming to procedural standards.

Analyse and provide advice on business operations, financial commitments, trends, costs, and expenses.

Work out all taxes returns and owed.

Direct and prepare forms and manuals for accounting and bookkeeping.

PRODUCTION MANAGER

A Production Manager is a person who is liable for the planning and coordination of all production activities to ensure that the company production targets are met. It is an exciting and dynamic function in the heart of the company with connections on different levels and exiting challenges. A production manager is involved in the pre-production (planning) stage as well as the production (control and supervision) stage. A huge part of production management involves dealing with people, particularly those who work in the team. They ensure that goods and services are produced efficiently and that the correct amount is produced at the right cost and level of quality. It also involved with product design and purchasing3.

DUTIES AND RESPOSIBLE OF A PRODUCTION MANAGER

The main responsibility of a production manager is to confirm that the whole production process runs well and cost effective.

Evaluating the work resources.

Keeping track of the production capacity and allocation of machinery.

Checking of production cost.

Checking of production timescales.

Preparation of efficient production plans.

Advise on purchasing of production machinery.

Check the production quality standards.

Coordination between the production plant and other divisions.

Keep up with the latest production technologies.

PRODUCTION SUPERVISOR

The production supervisor job is to assisting to creating a job application that will attract job candidates who are qualified for the job. The purpose of production supervisor is manufacturing product by supervising staff; organizing and checking work flow.

QUALITY CONTROL

Quality control is the standard abbreviation for a quality control. A Quality control job can include measuring whether existing products meet a set quality standards, planning how often sampling will be performed, determining the standards by which quality will be judged and/or establishing how products and processes will be improved to meet quality standards. Quality control jobs primarily involve sampling, measuring and verifying that manufactured products meet pre-determined quality standards. Quality control inspectors and testers measure existing products against the standards they are given. They often record information on non-conforming products. QC staff create Specification Control Charts based on the products they are sampling. Quality engineers monitor the Specification Control Charts to spot trends in the production line's output veering from the expected quality. They will create plans to improve product quality.4

QUALITY CONTROL THROUGHOUT PRODUCTION SYSTEMS

INPUT CONVERSION OUPUTS

Products and Service

Raw materials parts,and suppliers

Production Processes

.

Control Charts

Control Charts and Acceptance Tests

Control Charts and Acceptance Tests

QUALITY OF INPUT QUALITY OF PARTIALLY QUALITY OF OUTPUT

COMPLETED PRODUCT

LOGISTICS

The overall responsibility of material control include coordinating the activities of purchasing, material requirements planning production scheduling, inventory control, warehousing shipping, and receiving.

The purchasing group is responsible for the procurement of raw material, supplies, and equipment at the lowest cost consistent with approved standards. Material requirements planning involves the interpretation of sales forecasts to determine the quantities of raw materials and other production items which will be required to meet master production schedules.

DESIGN AND DRAUGHTING

COMPUTER AIDED DESIGN (CAD)

A product must be defined before it can be manufactured. Computer Aided Design involves any type of design activity that makes use of the computer to develop, analyze or modify an engineering design. There are a number of fundamental reasons for implementing a computer aided design system.

Increase the productivity of the designer: This is accomplished by helping the designer to visualize the product and its component subassemblies and parts; and by reducing the time required in synthesizing, analyzing, and documenting the design. This productivity improvement translates not only into lower design cost but also into shorter project completion times

.To improve the quality of the design: A CAD system permits a more thorough engineering analysis and a larger number of design alternatives can be investigated. Design errors are also reduced through the greater accuracy provided by the system. These factors lead to a better design.

To improve communications: Use of a CAD system provides better engineering drawings, more standardization in the drawings, better documentation of the design, fewer drawing error, and greater legibility.

To create a database for manufacturing: In the process of creating the documentation for the product designmuch of the required data base to manufacture the product is also created.

Design usually involves both creative and repetitive tasks. The repetitive tasks within design are very appropriate for computerization

CNC (Computer Numerical Control)

Computer numerical control can be defined as aform of programmable automation in which the process is controlled by numbers, letters, and symbols. In CNC, the numbers, letters, and symbols form a program of instruction designed for a particular work part or job. When the job changes, the program of instructions is changed. This capability to change the program for each new job is what gives CNC its flexibility. It is much easier to write new programs to control movement than to make major changes in the production equipment.Equipment utilizing numerical control has been designed to perform such diverse operations as drilling, milling, turning, grinding, sheet metal presswork,spot welding, arc welding, riveting, assembly, drafting, inspection, and part handling. CNC should be considered as a possible mode of controlling the operations for any production situation possessing the work parts are produced in various sizes and geometries, the work parts are produced in batches of small to medium size quantities.

INFORMATION TECHNOLOGY

An information technologist, also stated to as an information systems technician, maintains network and communication systems for an organization in one or several locations. These professionals are liable for an organization's computer and electronic data availability, integrity and security. Information technologists may work in house for a particular company or they may work for a business that supports client companies.

RESPONSIBITIES

Sustaining network and communication systems includes coordinating and repairing information technology equipment, servers and data. These professionals also install and organize networks, desktop hardware, and other electronic communications equipment. The additional is theses occupations maintain networks and communication systems, they may be required to work some weekends or be on call for emergencies to ensure that systems are functioning properly without interruptions during scheduled business hours.

To ensure that systems are functioning properly without interruptions during scheduled business hours.

RESPOSIBILITIES OF THE IT AND HOW IT MAKE USES OF IT

Scheduling, organizing and researching lessons.

Organising and promoting courses.

Developing and delivering programmes of learning activities.

Preparing teaching/course materials.

Checking and assessing students' work and giving feedback.

Liaising with other organisations and employers.

Maintaining and upgrading computer software and hardware.

Making use of new technology such as distance learning or video conferencing.

VISION, MISSION AND PHILOSOPHY

We inverted the automobile –now we are passionately shaping its future. As a pioneer of automotive engineering, we feel inspired and obliged to continue this proud tradition with ground breaking technologies and high-quality product,

Our philosophy is clear, we give our best to customers who expect the best –and we live a culture of excellence that is based on a shared values, Our corporate history is fully of innovations and pioneering achievements, they are the foundation and on-going stimulus for our claim to leadership in the automotive industry ,The principle of sustainable mobility underlies all of our thoughts and action

Our goals are to successfully meet the demands of future mobility and in doing so we intend to create lasting valve –for our shareholders customers and workforce and for society in general.

To transform our company through the implementation of principle to become a branch mark manufacturing plant in the bicycle.

Marketing Manager

Marketing plays an important role in almost every industry sector. In its simplest form, it is about ensuring that customers' needs are met whilst maximizing the profits of a company. A marketing manager's responsibilities can vary, but will always have this as a central objective.

monitoring and analyzing market trends

studying competitors' products and services

exploring ways of improving existing products and services, and increasing profitability

Identifying target markets and developing strategies to communicate with them.

have knowledge of a wide range of marketing techniques and concepts

be an good communicator

be able to handle pressure

creative thinking

be interested in what makes people happy

There are no set entry routes, but marketing managers often progress into the role after gaining several years of marketing experience, possibly as an executive or assistant, or in a specialist role such as advertising or brand manager. Typically, employers look for graduates.

On-the-job training is complemented by professional marketing qualifications. These range from introductory certificates to advanced level qualifications.

A successful marketing manager may be able to progress to more senior posts such as marketing director or even managing director. It may be possible to work abroad.

Marketing plays an important role in industry sector. In its simplest form, it is about making sure that customers' needs and demands are met whilst minimizing the cost and maximizing the profits of a company. A marketing manager's duties can vary in many ways, but will always have this as a central objective.

They use a wide range of marketing techniques and concepts and think creatively, formulating new ways of communicating with well established and potential customers. Daily tasks and duties include but not limited to these:

monitoring and analyzing market trends

studying competitors' products and services

exploring ways of improving existing products and services, and increasing profitability

identifying target markets and developing strategies to communicate with them

preparing and managing marketing plans and budgets

managing the production of promotional material

liaising with other internal departments such as sales and distribution

producing reports to monitor results

presenting findings and suggestions to company directors or other senior managers

travelling to trade shows, conferences and sales meetings

Supporting and managing a marketing team.

Marketing is a multi-disciplined profession that is likely to include aspects of direct marketing, research, public relations, branding, communications and advertising. It involves working alongside a wide range of people, both staff in other departments and external agencies such as design teams and copywriters For the small business, there are several different organizational approaches to marketing. The duty may lie with a single member of the team, or it could be a group responsibility. The great thing about a small team is the ability to quickly instill a marketing led ethics which can become the operational soul of your business which fuel discontent .Depending on budget availability and the skills of the team, you may choose to outsource certain elements of the marketing process (such as market research) or decide to do these jobs in-house. Key responsibilities of the marketing manager / director vary according to the business but can include:

Instilling a marketing led ethos throughout the business

Researching and reporting on external opportunities

Understanding current and potential customers

Managing the customer journey (customer relationship management)

Developing the marketing strategy and plan

Management of the marketing mix

Managing agencies

Measuring success

Managing budgets

Ensuring timely delivery

Writing copy

Approving images

Developing guidelines

Making customer focused decisions

The marketing role can be diverse or focused but now we'll elaborate further on some key aspects which should be at the heart of the job.

Market research

Marketing managers need to have a good knowledge of the customer. This means building up an accurate picture using the resources that are available. It is important to take personal opinion out of as many decisions as possible – you probably don't think in the same way as a typical customer. Information can be gathered from questionnaires, focus groups, the internet, interviews, buying habits and many more sources, but it's important that the information is examined in a scientific way using proper statistical methods. If you feel can only take your business so far.

Development of marketing strategy and plan

Marketing planning should be at the core to any business and is usually presented in the form of a written marketing plan. A marketing team first developed a process known as SOSTAC which is a useful model used to structure a marketing plan. SOSTAC is an acronym for the following elements of the plan:

Situation Analysis – where are we now?

Objectives – what do you want to achieve?

Strategy – how are you going to get there? 

Tactics - what are the details of the strategy?

Actions – who is going to do what, and by when?

Controls – how are you going to measure success?

The marketing plan should provide direction for all relevant members of the organization and should be referred to and updated throughout the year. The main reason for the marketing plan is that it provides a structured approach that forces the marketing manager to consider all the relevant elements of the planning process which might be missed if a more rushed approach is adopted.

Management of the marketing mix

The marketing mix includes all tangible elements that allow you to market your product. This includes facilities, your employees, the product itself, the cost strategy, the process of selling, and how you promote and advertise. The extent to which the marketing manager gets involved in these elements depends on how marketing focused your business is. A product focused organization will probably start with an idea for a new product, then try and determine who is likely to buy it. A marketing focused business starts with the consumer and tried to figure out what they want to buy. Some product focused businesses are very successful but it is generally accepted that a marketing focus provides a greater chance of success.

Customer relationship management (CRM)

Customer relationship management is the process of communicating with customers throughout the various stages of the purchasing process, and this includes people who have already bought from you. It is significantly easier to hold on to an existing customer than it is to find new ones, but doing this requires all elements of the marketing mix to be run well. For example, it's no use sending out a beautifully produced bicycle component if your customer service is dreadful or the product breaks easily. It is unlikely that a small business will have the skills in-house to develop all elements of the marketing mix. Websites, brochures, and other promotional items will usually involve some form of outsourced help such as graphic design or printing. Careful management of these agencies is essential to provide an integrated marketing approach to promotion. Agency management involves the development of detailed project briefs, signing off creative work and ensuring the work is delivered on time. Depending on the volume of work which is outsourced, you may feel it is worth developing some guidelines to ensure a consistent style across different media. An important element of the marketing manager's role which is often neglected is the process of collecting and analyzing data on success. This can take the form of website hits, sales figures, market share data, customer satisfaction or many other metrics and it's important to record and track these as a core part of the marketing process. Marketing managers have a diverse and varied job, and promotion should just be one element of the scope. Championing a marketing focused business structure will provide a greater chance of success in today's challenging business environment and will lead to a more sustainable future.

Tool Room

The tool room, or tool crib, supplies the dies and tools used by production to manufacture or assembly products. Store rage in a tool room allows the business to check the use of the tools and to ensure that the tools are held in reserve in good repair. Employees in the tool crib keep track of the supply and examine tools for wear and tear.

The tool room employee is responsible for a valuable inventory of tools and manufacture equipment in an organization. The assistant must keep track of the spot of each tool in the organization and ensure that there are enough possessions available for the production floor.

Attendants copy tools to production department by application or work order router. The tools are recorded physically or with a computer. A tool room helper delivers the tools to the production area.

Tool crib receives new tools into the company and supplies them in the tool room. Attendants requisition new tools as needed. The attendant cleans and maintains the tools stored in the tool crib.

The worker performs an inventory of the tools in the storage room and prepares inventory reports for the supervisor. A tool room attendant investigates and searches for missing tools from the tool crib.

The attendant maintains an organized tool room.

The tool room attendant must be familiar with various tools and their repair and maintenance. Tool room attendants possess basic math skills and inventory skills. Computer skills are necessary to transact tools to the appropriate location in the company.

Heavy lifting and long hours standing may be necessary for the position.

Maintenance

Companies rely on maintenance engineers to avoid huge and pricey equipment from breakdowns or failures. A breakdown or failure of tools will cause the production to stop. Maintenance engineers are employed to stop this from happening.

Maintenance engineers apply and plan a maintenance plan as a preventive measure for each piece of equipment under their direction. This plan is designed to decrease the number of breakdowns or work stoppages because of equipment failure. This procedure is generally referred to as preventive maintenance. Part of this plan is performing routine maintenance.

The maintenance engineer is responsible for recruiting and training technicians on the correct preventive maintenance of each piece of equipment. This includes identifying qualified technicians to perform the duties outlined in the maintenance plan.

A maintenance engineer inventories, monitors and inspects equipment in order to maintain it. This includes identifying worn components so they can be replaced before a breakdown or work stoppage occurs. Inventory each piece of equipment and its parts to see which spare parts need to be ordered or kept in the department to minimize down-time.

The maintenance engineer is also responsible for evaluating and documenting each piece of equipment. This includes the cost of the equipment and its performance. The documentation will help the company in determining the effectiveness of the equipment and its preventive maintenance plan.

A maintenance engineer schedules and makes timely repairs on each piece of equipment when it breaks down or is in need of preventive maintenance. Emergency repairs are also a component of this duty. Completing effective emergency repairs will minimize the time lost from unanticipated work stoppage because of misuse or equipment failure.

Conclusion

An organizational structure consists of all activities such as the allocations, co-ordinated and supervision which are directed towards the achievement of organisation aim in which it operate and performs. The arrangement of line authority, communication rights and duties of an organisation.

It determines how the role, power and responsilities are assigned, controlled and co-ordinated and how information flows between the deferent levels of management.

We have also learnt how the lines of authority work in a large company.

We have also learnt that it is more important to have well informed employees, so that the communication lines are open and the goals are more easily achieved.

We have learnt that well informed employees interact with the public and can have significant, positive effect on relation with customers, community the investors and the general public.