Conducting A Management Project

Published Date: 02 Nov 2017

And Leadership

Assignment Assessment

Unit 5006-CMP

CONDUCTING A MANAGEMENT PROJECT

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I confirm that the attached completed assignment is done by myself, and does not include other completed work by other than. It is completed in accordance with the Institute’s instructions and within the time limits set by my Centre. By signing my name below I am agreeing that I have read and understood the Candidates Statement of Authenticity.

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Contents:

Introduction – 3

Assess and determine a management area for investigation that has an implication for a work-related area – 3

Identify and state concisely the and aim, scope objective of the project – 4

Justify the aim and objective of the project – 5

Identify and list brief details of sources of data and information for the project – 5

Consider and analyze the data and information for options or alternatives that meet the project aim – 6

Present arguments and ideas in a logical sequence to support the chosen option or alternative – 6

Produce an evaluation of the research to make conclusions – 7

State a recommendation of a course of action to meet the project aim – 7

Evaluate the factors such as risk, cost, time and human resources which could impact upon the project recommendations – 8

Consider the best medium to be used to show the results of the project – 8, 9

Produce the results of the project in a logical concise and structured way – 9, 10

Produce an executive summary (for stakeholders) – 10

Discuss the impact of the project on the work related data – 10

Conclusion – 10

Bibliography - 11

Introduction

Public communication of something is offered formally the project and elaborating its results is the most common method to disseminate project results. Projects often develop deliverables that are technically difficult and complex. By the end of this paper I will be competent to recognize and rationalize a management project, conduct research using sources and analyze data and options, conclusions and recommendations that achieve the project aim and also to show and review the results of the project.

TASK 1

Assess and determine a management area for investigation that has an implication for a work-related area

Project management is the regulation of arrangement, organizing, inspiring, and scheming funds to achieve specific goals. A project is a temporary effort with a defined commencement and conclusion (usually time & fund constrained, or able to be promised), take on to meet single goals and objectives, typically to bring about valuable change. The momentary scenery of projects stands in distinction with business as usual which are cyclic, everlasting, or semi-permanent functional activities to make products or services. In practice, the supervision of these two systems is often somewhat diverse, and as such required for management strategies. (What is Project Management?)

Identify and state concisely the and aim, scope objective of the project

A brief narrative description of what want to achieve as use to assess achievement. Infrequently people try to avoid setting a specific target by establishing a variety of standards that defines successful presentation. The more specific project objectives are, the greater chances are of achieving them. If taking a total page to demonstrate a single objective, most people won’t read it. Even if it is read it, objective won’t be clear and may have numerous interpretations.  (Portny, 2010)

A scope declaration is one of the most critical pieces of a project, and defining it to be a tricky job for a project manager – despite what type of project supervision style is being second-hand. A project charter wants to be drafted afterward. A charter is usually used for three different reasons:

Authorizing the project

Providing a high level overview

Identifying the main stakeholders

The charter is used as central points during the life of the project, which can be especially useful during in control assembly for reducing extent slink. Scope creep is a experience where the extent of a project regularly boost over time.

Sample Windows   2000 – Related Business Concerns and Project Objectives

Business Concern

Project Objective

Reduce total cost of ownership by extending the life of older systems.

Use Terminal Services to provide a Windows 2000 desktop experience to systems that would otherwise require an upgrade.

Make it easier for users to locate and access resources on the network.

Use Microsoft® Active Directory™ to store information about all objects on the network.

Support roaming users by providing access to their documents and system information from multiple computers.

Use Roaming User Profiles to copy desktop settings and documents to a location on the network so that a user's settings and documents are available wherever the user logs on.

Justify the aim and objective of the project

Clarification of the purpose and justification with sponsor is vitally important. Justification of the project in relation to tactical plans main concern of the project in relation to other projects that might be rival for funds - it will point out the level of significance of the scheme and consequently the possibility of another taking main concern if funds become inadequate sign-off concerning project costs. Rations for project reporting growth practice if risks are generated in relation to the project - which will be ready to manage managerial issues if they arise in relation to the project in order to formulate sure that the project is sent on time and on budget. If there are other related projects or work being undertaken that might have an impact on project If any decisions have already been made or any work has already been done in relation to your project.  The benefits that the Sponsor hopes to achieve by the project. To justify objectives SMART (Specific, measurable, aggressive challenging, realistic and time sensitive) is followed.

TASK 2

Identify and list brief details of sources of data and information for the project

The data will move toward a variety of sources such as questionnaire survey, face to face interview, telephone interview, group techniques (interview, facilitated workshop, and focus group), document review, use an outside mail or a faxed questionnaire survey, use an e-mail or web page questionnaire, etc. Right to use these data basis will command a diversity of data collection way. Data clarifies a real-world in sequence reserve that is momentous of application. Data explains the equipment, populace, goods, items, consumers, resources, minutes, and finally data structures that application locates useful to sort out, arrange, and keep up. Recognizing data is an iterative procedure.

It is not adequate statistics on the economy. Its survive quite useless. But when these data are understood and development to determine its true sense to make useful as called Information. Data is the workstation’s verbal communication. Information is useful version of this communication.

Consider and analyze the data and information for options or alternatives that meet the project aim

Data investigation is the way of conveying meaning to the composed information and determining the termination, importance, and suggestion of the result. The steps involved in data analysis are a meaning of the type of information composed. The analysis of descriptive (qualitative) data is performed by supervising the data into common themes or variety. It is often more tricky to understand descriptive data since it lacks the fixed structure found in mathematical data. At first, the descriptive data emerge to be a collection of random, unconnected statements. The assessment purpose and questions can help direct the central of the data supervision. (Office of Institutional Research and Assessment)

Data analysis techniques include unvaried analysis (such as analysis of single-variable distributions), bivariate analysis, and more frequently, multivariate analysis. Multivariate analysis refers to all numerical methods that concurrently analyze multiple dimensions on each individual or object under examination; as such, many multivariate techniques are addition of unvaried and bivariate analysis (Quantitative, Positivist Research Methods in Information Systems). The other way of considering project is CBA (Cost benefit analysis). The aim of a CBA is to recognize all compensation (social benefits) and drawbacks (social costs) of a project and its option, compared to the "without project" state of affairs (reference option); and monetize, collective and compare them to see if social benefits go beyond the social outlay.

Present arguments and ideas in a logical sequence to support the chosen option or alternative

Someone who made close to the philosophy, sociability, intelligence, and verdict ends of the size would be likely to have a rational, logical, purpose, risky and experiential decision making style. Other studies suggest that these national or cross-cultural differences exist across entire societies. For example, Maris Martins ones has set up that American, Japanese and Chinese business leaders each exhibit a characteristic general style of choice making. [Martin sons, Maris G 2001]. Generally screen-out information is important to discount of arguments with which one disagrees was diminished by selective activation of right prefrontal cortex. [Drake, R. A. 1993]. Wishful thinking or optimism bias tends to want to see things in a positive light and this can distort awareness and thinking. [Chua, E. F et al 2004] – Armesh (2009)

TASK 3

Produce an evaluation of the research to make conclusions

There are different approaches to and types of evaluation. One way to define these might be: formative, process and impact/outcome, (Roberts, Cavill and Rutter 2009). Formative, process and impact/outcome evaluations seek to answer different types of question about the project. None is superior to the others. Rather, they complement each other and, in practice, service evaluation often covers aspects of each. In deciding what type of evaluation to do, the definition of your evaluation questions and aims are important Evaluation is an integral part of your project or service. When planning an evaluation, the first step is to identify which aspects of the project is to evaluate, and what can feasibly incorporate. Which aspect(s) have highest priority: value for money, effectiveness, appropriateness, acceptability, equity, efficiency or sustainability?

State a recommendation of a course of action to meet the project aim

The six key factors that drive the calculation of Project are: Project start date, task durations, task dependencies, project calendars, task constraints and deadlines, resource assignments and task types. When recognize how these six aspects of scheduling affect project plan, the necessary framework is developed and maintained project plans. (Microsoft, 2003)

Chart of action plan

Overview – Basic principles (output, human resources & timing – planning step by step – implementation – monitoring) – Practice – Resources – Glossary terms.

Evaluate the factors such as risk, cost, time and human resources which could impact upon the project recommendations

The effective management of employees and the organization as entirety is more and more being documented as a major determinant of success or failure in different business (1993). In a business, the employees are considered as one of the important feature which enables the company to get their managerial goal. The workers are considered the valuable resources of an organization. The management of the organization tries to develop a management system that would support the company keep good staff and to inspire them to give of their best performance in financially and psychologically and even physiological rewards offered by the organization. (The relationship investigation of employee, 2011)

When projects are being planned then the first task of establishing a sound basis for goals and objectives, and defining it properly to get sufficient attention. However, a plan which builds on a weak foundation can lead to a good project idea developing into a poor project. Project proposals and plans differ in style and in degree of detail on specific activities for risk analysis and time or cost elaboration. When one considers applying for donor funding then certainly a well written, detailed project proposal has to be made. Regardless of what is chosen, the essential elements described below will make up the basis for the project document. Well & documented plan papers reduce risk factor of project implications. (Touwen, 2001)

TASK 4

Consider the best medium to be used to show the results of the project

One of the most important elements of the report is the arrangement of results. That will be almost incomprehensible to a reader. In its place, organize and present data in a way that center on and interests the important ideas. It may be a table, chart, or graph, but be sure to spend sufficient time arranging high-quality dream aids that explore final report. All tables, charts, figures, and graphs should be numbered and have titles. Both the number and the title should be centered either directly above or directly below the table. All rows and columns should have a suitable title as clearly indicated. Tables should be referred to in the text by their figure number and the analysis of meaning of the values restricted in the table should be fully complicated in the body of the text. Make the visual large enough that all the text and data values can be easily read. Where appropriate, use color to highlight chart or power point presentation as make it easier to understand and interpret. (Tips on presenting the results of your project in project report)

Produce the results of the project in a logical concise and structured way

A Logical Framework (DFID model), TOP DOWN (OBJECTIVES), WORK ACROSS (M EASURABLE INDICATORS AND MEANS OF Verification), BOTTOM UP (ASSUMPTIONS), CRT or PERT analyzed to be considered for publishing project result in structured way. Dissemination is the process of making the results and deliverables of a project available to the stakeholders and to the wider audience. The dissemination strategy needs to explain how the visibility of the project outputs and outcomes will be maximized, and how the project outcomes will be shared with stakeholders, relevant institutions, organizations, and individuals. In addition to a dissemination strategy, projects must also develop an exit/sustainability strategy outlining what should happen to the project outputs at the end of the project, and to explore how they can be sustained. (European Commission, 2012)Like the dissemination strategy, it will consider the processes necessary for embedding, and take-up by the community. The outcomes may relate to what people will be able to do better, faster, or more efficiently because of what the project has achieved. (European Commission, 2012)

Produce an executive summary (for stakeholders)

The dissemination and sustainability strategy should be based on a stakeholder analysis. A stakeholder is anyone who has a vested interest in the project or will be affected by its outcomes. A stakeholder analysis is an exercise in which stakeholders are identified, listed, and assessed in term of their interest in the project and importance for the its success, dissemination and sustainability. When they use a language that is appropriate for the target audience, publications can add to the visibility of the project. Conferences, workshops, or case studies based on the project can ensure that the project has a high profile, that the community learns from its achievements, and that the outputs are embedded and taken up. (European Commission, 2012). An impact analysis is an early-phase appraisal to recognize all stakeholders, their wants, their consciousness, and their imminent into the project – want to request people into the change.  Appealing people in build up deeper promise is understanding and possession to the change as work and live within.

Discuss the impact of the project on the work-related area

The impact of the projects that fit into different disciplines, but the approach to project management is similar. For example, an application area is construction. Another application area is information technology management. Another is manufacturing. Each application has specific approaches, disciplines, and characteristics that are totally different from any other application in the world. Now, within each application area, you have a project management approach. (Elwin, 2012)

To understand influence of every conceivable point of contact: customer, audience, influencer, competitor; and time invested on impact directly get better scope planning. Managers need to think broader and courage to change impossible to possible. When management does not think of their role in the organization system it is leadership’s fault for letting the organization grow too fast, promoting individual donor into management without clear preparation, and a broken culture. (Elwin, 2012)

Conclusion

It is possible to find several issues directly linked to the project definition phase. It is necessary to realize that the probability of project failure increases significantly if the project definition phase is underestimated. In real practice either circumvention or excessive simplification of the definition phase/s frequently occurs. Based on this outcome, project work will continue with detailed definition of general risks. Financial planning, defining the project intention & dead lines, resources & time scheduling are properly analyzed to increase project acceptability.