Audit Protocol Of A Construction Company

Published Date: 02 Nov 2017

JON Contruction international Pte Ltd is a recognized gobal contruction company in buliding and services.The Company which was incorporated in 2005 is engaged in recruitment, contruction business and in suppling of skilled manpower to domestic and overseas projects. Also they provide IT programs, project cost extimation and planning for all construction assignments . Their Affiliation with Multination companies enables them to provide guaranteed reliable services such as delivery quality service on time and customer satisfaction

JON Contruction international Pte Ltd conducts an internal Audit in the worksite twice once every six months. As a auditor, a plan has to be developed to audit the safety and health management system of the workplaceIn accordance with Regulation 9 of workplace safety and health (Safety and health Management system and auditing) regulations 2009, Singapore Standard CP 79 , Construction Safety Audit Scoring System (ConSASS) and OHSAS 18001.The audit methodology also includes review of document, inspection of site and interviewing key personnel in the organisation.

The construction safety audit scoring system (ConSASS) should adopt a scoring system and have a audit checklist which will enhance consistency in auditing process . Also this will ensure improved capabilities in managing safety by minimising death and health risk. Furthermore it will also allow quick visualization of the maturity of the different elements in the OSHMS. These will also the Company to identify area and focus on weaker elements, which would require improvements.

The audit methodology includes document review, site inspection and interview of key personnel. The man-days required for audits will vary according to audit criteria adopted for different types of workplaces.

1ii) The scope of the audit will be based on 4 elements:

Management review

Performance measurement and monitoring

Objectives and programmes

Competence, training and awareness

Safety Management System Audit Checklist

Auditor: Ramalingam Puvandran

Auditee: JON Contruction international Pte Ltd

Element: Management review

S/No.

Checklist/Questionnaires

Methods of Verification

Comply

Yes/No/NA

Remarks

1

Was there regular management review of the OSHMS?

Check documentation for evidence.

2

Were these management review procedures implemented and maintained on a regular basis (based on documents and interviews)?

Verify relevant documents with company participants.

3

Did the procedures specify to whom management review findings should be transmitted

Check the procedures for this requirement

4

Was the review carried out with the aim to ensure the continuing suitability, adequacy and effectiveness of the OSH management system?

Check documentation for evidence.

5

Was the highest management body in the organisation involved in the management review?

Verify attendance records for management participation.

6

Did the top management receive OSH training that allows them to be proficient and effective in conducting management reviews and interpreting the results?

Sample some the participants training records.

7

Did the review procedures address the manner in which OSH management system modifications and structural changes will be made when deficiencies in the OSH management system are found

Check the procedures for this requirement

8

Are the transmission of management review findings and subsequent actions documented?

Check for documentation for the above requirement.

Safety Management System Audit Checklist

Auditor: Ramalingam Puvandran

Auditee: JON Contruction international Pte Ltd

Element: Performance measurement and monitoring

S/No.

Checklist/Questionnaires

Methods of Verification

Comply

Yes/No/NA

Remarks

1

Was there procedures provided to monitor the extent to which the organisation's OSH objectives are met

Check the procedures for this requirement

2

Was there proactive measures of performance that monitor compliance with the OSH management programme, operational criteria and applicable legislation and regulatory requirements

Check the procedures for this requirement

3

Was there procedures to address the manner in which measurement, sampling, and calibration methods will be periodically reviewed and updated?

Check the procedures for this requirement

4

Were there established and maintained procedures for the calibration and maintenance of performance measurement and monitoring equipment?

Check the procedures for this requirement

5

Were the records of calibration and maintenance activities and results retained?

Sample some monitoring equipment for their records.

6

Are the records of evaluations maintained?

Check evaluation records for its validity.

7

Did the procedures address the manner in which information is transmitted from evaluation activities to management review activities?

Check the procedures for this requirement

8

Were the evaluation's validity and reliability assessed during management reviews?

Check the procedures for this requirement

Safety Management System Audit Checklist

Auditor: Ramalingam Puvandran

Auditee: JON Contruction international Pte Ltd

Element: Objectives and programmes

S/No.

Checklist/Questionnaires

Methods of Verification

Comply

Yes/No/NA

Remarks

1

Are OSH goals and objectives established?

Check documentation for evidences on the above requirements.

2

Were the following considered when objectives are established and reviewed?

OSH hazards and risks

Legal requirements

Check documentation for evidences on require objectives.

3

Were high risk hazards identified in risk assessments targeted in the goals and objectives?

Check goals and objectives for evidences on on the above requirements.

4

Are lost-workday injury case rates and injury incidence rates maintained accurately?

Verify documentation for evidences on the above requirements.

5

Were personnel aware of and understand the OSH goals and objectives relevant to their work activities, responsibilities, and/or authority?

Interview some personnel for evidences on the above requirements.

6

Were the quantified goals and objectives determined based on available statistics or facts?

Verify goals and objectives for evidences on the above requirements.

7

Are the following considered when objectives are established and reviewed?

Technological options

Financial, operational and business requirements

The views of interested parties

Check documentation for evidences on require objectives.

8

Were the OSH goals and objectives cited in annual reports, action plans, personnel performance review criteria and other relevant documents?

Check documentation for evidences on the above requirement.

Safety Management System Audit Checklist

Auditor: Ramalingam Puvandran

Auditee: JON Contruction international Pte Ltd

Element: Competence, training and awareness

S/No.

Checklist/Questionnaires

Methods of Verification

Comply

Yes/No/NA

Remarks

1

Were there established procedures to identify training needs and provide adequate safety training?

Check for procedures and interview some personnel if training received was adequate.

2

Were all legislative requirements on training and competency adhered to?

Check for an updated list of statutory training requirements and sample 3 records for evidence of adherence.

3

Are personnel performing tasks that may impact on OSH in the workplace having the relevant certificates?

Sample a few personnel records for the certifications.

4

Was there induction training for personnel of different trades to ensure that they are familiar with the necessary risk controls before they enter the workplace?

Sample a few records for induction training.

5

Is there an established and maintained training tracking system?

Check documentation for implementation.

6

Are refresher training conducted at intervals that comply with relevant legal requirements?

Sample some regulated training courses or rosters for evidences.

7

Are personnel working aware of the importance of conformance to the OSH policy and procedures, and to the requirements of the OSHMS?

Interview minimum 3 personnel for awareness of the requirements.

8

In the language and materials used in the training program well undertstood by the trainees?

Interview 3 personal and verify

1 iii) References

Construction safety audit scoring system (ConSASS)

http://www.mom.gov.sg

HFS351 Safety management and audit / Yap, E. 2013

( Study guide.Singapore: SIM University)

Workplace safety and health council, the ConSASS process, & WSH Practices

https://www.wshc.sg/wps/portal/consass/

A Guide to the CONSTRUCTION SAFETY AUDIT SCORING SYSTEM

https://www.wshc.sg/wps/themes/html/upload/cms/file/consass/ConSASS Guide-2007.pdf

Workplace Safety & Health Council

http://en.wikipedia.org/wiki/Workplace_Safety_%26_Health_Council