The Managing Director Of Modern Computing Services

Published Date: 02 Nov 2017

1.1 INTRODUCTION

This manual is a part of the quality assurance system within Modern Computing Services (COMPANY) and is linked to the QUALITY Manual in COMPANY. The manual shall be used as a tool to achieve necessary quality within Safety, Health and Environment.

1.2 ADMINISTRATION AND RESPONSIBILITIES

This manual is administered by the Managing Director of Modern Computing Services where he has the ultimate responsibility to ensure that the content of the manual corresponds with the prevailing objectives and requirements. Receivers are expected, actively and loyally, to follow the principles described in this manual, and in the same manner, convey this information to COMPANY personnel or personnel working for COMPANY. Any proposal how to improve or correct the manual shall be directed to the Management which is responsible for treating the proposal in an effective and positive manner in close cooperation with the Operations Manager and QHSE Engineer. The Managing Director has the responsibility for the establishment, implementation and maintenance of the Safety Manual within COMPANY.

SAFETY ORGANIZATION

The safety organization is structured as shown below:

Safety Officer

Operations Manager

QHSE Engineer

Managing Director

Operations Manager

QHSE Engineer

Safety Officer

Technical Manager

Managing Director

Operations Manager

QHSE Engineer

Safety Officer

Technical Manager

Managing Director

Technical Manager

1.4 SAFETY POLICY

The owner and COMPANY’s principal policy is that the safety shall have the highest priority in planning and execution of the job. Therefore, it is of primary importance for COMPANY to establish safe work procedures and sound operation practices. Behind COMPANY’s safety procedure COMPANY has established a safety philosophy.

As a summary COMPANY’s safety philosophy is expressed as:

Safety is no accidents, damages or loss.

None of COMPANY’s activities shall cause accidents, damage or loss.

Accidents can be avoided, they do not just happen - they are caused.

Safety shall be given priority by the organization.

The safety effort shall protect:

human lives and health

the environment

property and equipment

knowledge and information

Safety is a line responsibility from the Managing Director to each individual, and is a part of the daily work.

All employees are responsible for their actions and shall do what is necessary to prevent damage to oneself, others and property.

Non-conformances, Near misses and Accidents are events, which shall be reacted upon for the sake of learning and prevention of re-occurrence.

COMPANY employees shall never compromise on safety!

Safety will give motivation; increase both productivity and quality in execution of the work.

Attention has to be given the requirements for safe operations and working environment in all COMPANY’s activities through the operation. All leading personnel are directly responsible for the safety of their subordinates. Each department manager is directly responsible for preventing injuries and loss of property within their defined area of responsibility. Each department manager and leader is responsible for ensuring that employees under his/her management have adequate safety training. With this in mind, each individual employee is expected to be a safe worker and to keep tools and equipment in good condition, to use personal protection equipment as required, and to remember that it is each employee’s duty to protect themselves and their workmates against accidents that can result in injuries, pain and in the worst case, death. The management in COMPANY will strive to implement safety precautions against work, which may result in personal injuries, diseases and damage of property. It is the responsibility of the employee who prepares the different document (handbooks, procedures, instructions etc.) to identify and include the requirements in his work and make reference to relevant client and third party specifications, governmental requirements and project requirements in the produced documentation. The responsibility for verification of the implementation of safety and working environment requirements for each activity rests with the person who performs the actual check. A large number of factors are considered in order to meet the safety standards required. Safety and working environment issues shall be vital parts in COMPANY’s activities. Safety and working environmental requirements shall be identified and considered in the design phase within projects and both in the planning and execution phase within operation and maintenance. Verification of the achievement of an acceptable safety level will depend on the criticality of each activity. For selected items, the verification may include design reviews, hazop studies, audits, inspections, etc.

2.0 RESPONSIBILITY AND AUTHORITY

2.1 INTRODUCTION

It is of vital importance that all COMPANY personnel have a total view of the organization with its reporting lines etc., and at the same time know where each respective position is within the organization. Within the COMPANY organization separated safety and environmental organization units and elements are elected and integrated in the operation as Safety Delegates. These organizations shall be elected once a year or more often if necessary. The safety and environmental organization shall in cooperation with the Vessel Master try to work out solutions to the problems, which may occur. If the offshore organization cannot solve the problems the Vessel Master shall contact the Operations Manager at the base office and/or the Managing Director at the main office for help. If problems still exist the Managing Director shall be involved and contacted for assistance to solve the problem.

2.2 STRUCTURE OF SAFETY WORK

Based on experience and know-how within COMPANY, COMPANY will make the highest attention to the safety work offshore. Within COMPANY the Managing Director is the overall responsible for the safety, health and environment. The QHSE Engineer is the skilled person in this respect and gives input to and reports to the Managing Director. The operational responsibility is delegated to the Operations Manager and the technical and project responsibility is delegated to the Technical Manager. It is the responsibility to the Operations Manager to plan, execute and monitor the safety offshore on a daily basis. The management offshore; vessel masters, superintendents, supervisors and project leaders, are responsible for the work executed by the different crew and crewmember under their supervision. The management offshore is responsible for the planning (scope of work, duties, know how to each crewmember, etc.) and training (understanding of instructions, procedures, practices and execution of the different jobs) of all subordinates. To avoid near-misses or personal injuries it is of great importance that all crewmembers both work safely as crew and at the same time as individuals take responsibilities for their actions to prevent damage to oneself, others and property.

Each employee is responsible for:

Understanding his job description.

Acting according to the job description.

Making himself familiar with the vessel, rig/platform and all safety equipment.

Making himself familiar with safety procedures, instructions etc.

To clarify "grey zones" or "unclear things" as quick as possible.

Keep thinking.

2.3 QHSE ENGINEER’S RESPONSIBILITY

The QHSE Engineer’s main responsibilities within safety are:

To structure and establish systems within safety, health and environment.

To advise and monitor the activities in general on a long term basis.

To assist the different department managers in their activities with establishing procedures, instructions etc.

To follow up the safety of the organization both onshore and offshore.

To take necessary corrective actions

To keep the Managing Director updated on safety activities and results of the same.

2.4 Safety Officer’s RESPONSIBILITY

The Safety Officer’s main responsibilities are:

Training of personnel in safety.

Evaluation of risk and dangerous work.

To secure that necessary safety actions are complied with.

To ensure that protection/environment meetings and safety meetings are arranged when planned and otherwise when required.

Systematic collection of safety-data.

Systematic evaluation of safety-data.

Systematic actions to improve the safety.

Verification, inspection and auditing activities related to safety.

Preparation and execution of safety drills.

2.5 SAFETY DELEGATE/SENIOR SAFETY DELEGATE’S RESPONSIBILITY

The Safety Delegate or Senior Safety Delegate’s main responsibilities are:

To take care of the interests of the employees in matters concerning the work environment offshore and secure that the work is performed in such a manner that due consideration is given to the safety and health of the employees, and make proposals for new protection measures, if necessary.

Take necessary corrective actions if he/she becomes aware of conditions, which may lead to accidents or health impairment, and, if necessary stop the work.

Follow-up near-misses and personal injuries.

Participate in examinations, inspections or audits concerning the safety, health and environment onboard.

3.0 SAFETY ELEMENTS

3.1 MOTIVATION

COMPANY believes that safety priority will increase both productivity and quality in execution of the work. To achieve this all employees have to be motivated. Within COMPANY this is a line responsibility from the Managing Director to each individual and shall be a part of the daily work. Communication and information are key elements for the motivation. The COMPANY management shall motivate their employees through presenting and discussing:

Strategic plans for COMPANY

Plans within safety

Achieved results

Awards

Personnel development and training

Other

3.2 INFORMATION

Company shall give the employees information related to safety through:

Seminars

Regular meetings

Daily verbal/written communication

Letters

Memos

Safety notes

Other

3.3 COOPERATION/COMMUNICATION

To achieve a good cooperation within company the following shall be focused:

Active communication between the management and the leaders.

Active communication between the onshore and the offshore organization.

Active communication between the different crews, shifts and employees.

Optimal communication between the safety delegates, senior-safety delegates and the safety officer.

Good communication with the clients, authorities, other subcontractors, service companies and vendors.

3.4 HANDBOOKS, PROCEDURES AND INSTRUCTIONS

Handbooks, procedures and instructions shall be developed when practical and necessary. The layout and content shall be according to the standard established within Company. This will secure a common and uniform understanding of the safety work within Company.

3.5 INSPECTIONS AND AUDITS

Safety inspections and audits shall be carried out according to the safety plans and programs within Company. This will include, but not be limited to:

daily safety inspections offshore

regular offshore inspections/audits

Inspections/audits by management and leaders (onshore/offshore).

Inspections/audits by and together with clients.

Inspections/audits by and together with authorities.

Other.

3.6 REPORTING

All reporting related to safety shall be done on fixed forms and according to the implemented procedures.

3.7 EVALUATION OF REPORTS

Safety reports shall be evaluated properly. COMPANY shall use the reports to improve the operations. The receiver of each report is responsible for the evaluation (By himself or responsible to see that an evaluation is being carried out by other).

Evaluation of safety reports can be performed by:

individuals (onshore/offshore)

group (e.g. in meetings)

Environment committees

Other

Company will strive to have clear and "agreed-upon acceptance criteria", as reference levels for the safety activities.

3.8 FOLLOW UP OF REPORTS

Company shall give priority to follow up the safety reports. The follow up of the conclusions, and actions suggested or requested from the reports is a line responsibility within the Company organization. Follow up shall be done through:

Non-conformances

Check/revision of manuals, handbooks and procedures

Meetings

Information notes

The safety organization both onshore and offshore has a prime responsibility to secure properly implementation and actions.

3.9 EXPERIENCE FEEDBACK/ CONTINOUS IMPROVEMENT

Company shall give priority to the experience feedback related to safety. Feedback will be given through

Special summary reports

Non-conformances and corrective actions

Summary of near misses and accidents

Meetings on a regular basis according to the "loss prevention/safety program"

Ad hoc meetings/seminar if required

Regular meetings or seminars before or after special work have been performed

Statistics from safety, health and environment. Experience data shall be filed after being used.

4.0 PERSONAL SAFETY REQUIREMENTS AND PROTECTION

The authorities, operators and COMPANY have all put forward and set both personal safety requirements and personnel protection requirements. The different requirements within COMPANY are all based on one or more of the following:

Regulations from authorities

Requirements from operators

Internal requirements

The different requirements have all the same goal. The goal is to avoid injuries by preventing situations that could result in accidents. Some of the requirements set forward shall help each individual to recognize unsafe acts and conditions. Some requirements shall focus on the phase when it’s time for reacting to remove such acts and conditions. Company will not allow any of the employees, sub-contractors or other working for Company to go offshore without being qualified for it. That means that everybody shall have a good health with valid health certificate, be sufficiently trained and qualified for the actual job and have the necessary basic safety training. Company will for each contract prepare and implement a Safety Handbook. The purpose with the Safety Handbook is to let each individual be familiar with the fundamental safety requirements, which are to be complied with. The Handbook shall specify personal safety and personnel protection requirements. If a Safety Handbook already exists (e.g. by the operator) for the actual platform(s) this will be used by Company f it is available and fulfills Company’s requirements.

5.0 SAFETY TRAINING

The safety training within Company shall secure that each person has

the necessary basic safety training before going offshore

The necessary motivation to work safely and raise questions if things are unclear.

COMPANY shall implement an internal training system to qualify personnel for the following:

"Normal" offshore workers

Safety leaders

Safety delegates/senior safety delegates

Supervisors.

Requirements from authorities, operators, clients and COMPANY requirements shall be covered by the system, which shall include normal and emergency situations. Practical drills shall be executed in addition to the more theoretical training performed as planned or whenever required by any reason.

6.0 SAFETY PROGRAMS

A specific and separately "loss Prevention/Safety program" shall be worked out for the operation each year. Such program shall help the management within COMPANY to:

Give activities within safety, health and environment necessary priority

Identify strong and weak elements in COMPANY’s safety work

Improve weak elements to become strong elements

Get measurable elements to the safety work (not only quantitative but also qualitative)

Achieve good results within safety, health and environment.

Elements in this program shall be chosen among activities as:

1. Leadership and administration

2. Management training

3. Planned inspections

4. Task analysis and procedures

5. Accident/incident investigation

6. Task observation

7. Emergency preparedness

8. Organizational rules

9. Accident/incident analysis

10. Employee training

11. Personal protective equipment

12. Health control

13. Program evaluation system

14. Engineering controls

15. Personal communications

16. Group meetings

17. General promotion

18. Hiring and placement

19. Purchasing controls

20. Off-the-job safety

Other elements to be evaluated shall be:

Safety committee system

Safety awareness meetings

Pre-job safety meetings

Safety awards.

Crisis and emergency management processSOME MAJOR ACCIDENTS

4.1 The Sellafield Beach Incident

During November 1983 highly radioactive waste liquor was accidentally discharged to sea from BNFL's Sellafield Works. The subsequent Nuclear Installations Inspectorate investigation27 found that,due to a failure of communication between shifts, a tank which was assumed to contain liquid suitable for discharge to sea, but in fact contained highly radioactive material, was discharged to sea creating an environmental hazard. This incident occurred during plant shutdown for routine annual maintenance. As a written description of the tank contents was carried forward from one shift log to the next, across several consecutive shifts, the written description of the tank contents changed from "ejections from HASW" to "ex HASW washout". As a result of this change, what had originally been interpreted as highly radioactive material was later interpreted as being low level effluent suitable for discharge to sea.

In this incident, the contents of the tank were described in terms of their origin, rather than their nature. Liquid waste handled at the plant could be categorized as highly active liquid waste, medium active liquid waste or low level effluent.

4.2 The Piper Alpha Disaster

The Cullen Report 29concluded that one of the many factors which contributed to the Piper Alpha disaster was failure of transmission of information at shift handover. Specifically, knowledge that a pressure safety valve had been removed and replaced by a blind flange was not communicated between shifts. Lack of this knowledge led to the incoming shift taking actions which initiated the disaster.

4.3 The Sutherland fatality

The Cullen Report also refers to an incident in 1987 when an offshore contractor's rigger was fatally injured whilst preparing to crane-lift a motor. The platform operator subsequently pleaded guilty to a prosecution under the Health and Safety at Work Act. The complaint specified "inadequate communication of information from the preceding day-shift to night-shift". Further information on this incident is not publicly available.

4.4 The Windscale Vitrification Plant Shield Door Incident

In this incident, a container of highly radioactive vitrified waste was raised into a control cell for monitoring. Due to failure of six separate engineered and procedural protective systems, two shield doors designed to protect people outside the cell from radiation were left open. No-one was exposed to radiation as a result of the incident, however the potential for significant overexposure did exist.

RECOMMENDATIONS

This report makes the following recommendations (in order of priority):

Government to investigate as a matter of priority, options for cost recovery and the provision of other additional sources of funding to ensure that appropriate technical expertise, organisational capacity (including training) and funding (including cost recovery) are available to dol and MNZ to fulfill their functions. At the same time, dol and MNZ identify expanded opportunities for interagency cooperation, coordination, and sharing of expertise and resources;

Ministry of Economic Development (Crown Minerals) be legally empowered to require and consider relevant HSE information (including strategic environmental assessments) at the resource allocation stage;

Dol to continue to have lead responsibility for health and safety but that an interagency review be undertaken as a matter of priority to determine ways in which regulatory coordination and organisational capability to monitor and enforce health and safety can be improved and that consideration be given to establishing a specialist offshore process safety unit;

The current regulatory approach to Safety Cases be maintained but dol investigate ways in which the regulatory consideration of individual Safety Cases might be enhanced or improved;

An environmental regulatory framework for petroleum permitting,based on eias, be established within the exclusive economic zone;

An agency be allocated responsibility for environmental assessment and decision making within the exclusive economic zone;