A Health And Safety Audit

02 Nov 2017

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Mehtasing Gunessee

Health & Safety Audit

SCHOOL OF SUSTAINABLE DEVELOPMENT AND TOURISM

BSc (Hons) Occupational Safety and Health Management

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ASSIGNMENT

Cohorts: BOSHM 11/BATCH 1/ FT

Module Name: ACCIDENT INVESTIGATION

Module Code: OSHM 2115

Academic Year: 2012/2013

Semester: 2

Student Name: MEHTASING GUNESSEE

Student ID Number: 111093

Table of Content

Definition

Audit

Audit : The international business management system auditing standard ISO 9011:2003 defines the term „audit‟ as; "Systematic, independent and documented process for obtaining evidence and evaluating it objectively to determine the extent to which the audit criteria are fulfilled".

A health and safety audit

A health and safety audit is an audit that focuses on some or all aspects of health and safety. It is a review performed to determine whether health and safety regulations and company policies (and sometimes recognized good practice) are being adequately implemented and complied with. 

Why should we carryout and audit within a company?

Firstly, because it is clearly mention in the OSHA 2005, SECTION 20, SUB-SECTION (a).

20. Duties of Safety and Health officers

A registered Safety and Health Officer employed in compliance with section 30 shall –

(a) Carry out regular occupational safety and health audits to identify risks to safety and health;

Next, because an audit aims to discover the strength and weakness and the main areas of vulnerability or risk; and is carried out by appropriate qualified personnel, including H&S professionals. A formal report and action being subsequently prepared and its implementation monitored. Thus a health and safety audit is carried out in a yearly basis in order to comply with the local laws.

Objectives of Safety Audits

The objective of the safety audit is to evaluate the effectiveness of the company’s safety effort and make recommendations which lead to a reduction in accidents and minimisation of loss potential.

Safety audits are an important part of a company’s control system and these checks ensure that deteriorating standards are detected. Examination of the defects exposed in this review results in hazardous conditions and potential accidents being avoided.

Regular audits should be based on the premise that resources should be made available to identify and eliminate hazards before accidents occur, rather than use the resource of manpower and materials only after injuries and damage to equipment have resulted in human suffering, significant monetary loss which, in certain circumstances, affect the profitability severely.

Mistaken belief that management and sites are operating satisfactorily within the requirements of appropriate legislation/regulations and standards/codes of practice is eradicated, and the direct contact with individual workers has as its aim the resultant change in attitude and commitment to the use of safe working practices, which continual involvement and education generate.

The safety audits will monitor all activities performed on site, and in particular:

The basic safety policy and organization of the company.

Management commitment and example on safety matters.

Administration and safety activity.

Accident reporting and investigation.

Opportunity of injury – and record of every injury.

Safety committees.

Working rules and practices for each company location, including visitors and contractors.

Compliance with statutory regulations and company standards.

Behaviors and unsafe acts of personnel and their relationship to compliance with safety rules.

Activity related certification of employees.

First Aid certified employees.

Training needs and activities.

Hazards review of process equipment for either new or existing facilities.

Operating procedures.

Safety work permits.

Emergency procedures.

Safety Audit Report

Top management must be involved in the review of the findings of the audit. Thus following the audit, a report should be issued containing the following:

A description of all findings relative to items needing a proposal for remedial action.

A description of any defects detected on equipment and initial proposals for remedial actions.

The names and job titles of those people who are responsible for initiating remedial actions.

The need for any revision of operating instructions or company standards.

Agreed target dates for completion (which realistically allow sufficient time for thorough technical assessment and consequent changes, if necessary).

Copies of the audit report shall be given to the local plant manager and to the company management, who will take decisions and supervise follow-up actions agreed by the safety audit team, and all records should be properly kept to be present to the factory inspectorate when needed.

Health & Safety Audit Checklist

Name of company : ………………………………………………………………………………………………..

Place of work : ………………………………………………………………………………………….......

Telephone Number : ……………………………………………….

Location : …………………………………………………………………………………………………

No. of Employees : ………………………

Date of Audit : ____/____/____

Audit Conducted By : ………………………………………………………………………………………………….

Note: (Put an  if either it is a No, Yes or N/A (Not Applicable) and leave a comment where needed)

Number

Question

Yes

No

N/A

Comments

0.01

General Provision as per the OSHA 2005

0.02

Is there a written statement of the employer policy with respect to the safety and health of his employees

0.03

IS there establishment of appropriate procedures to be followed in the event of a fire, explosion or accidental release of substances hazardous to health or a dangerous occurrence specified in the Twelfth Schedule

0.04

Has the employer employ a registered professional engineer to manage machinery installed at any place of work that exceeds 750 kilowatts

Number

Question

Yes

No

N/A

Comments

0.05

Is there a young person working with:

work with explosives;

exposure to ionising radiation;

work with heavy metals, including lead and mercury;

work in the forestry and construction sector;

work or exposure to any form of asbestos;

exposure to benzene or other harmful organic solvents;

exposure to aromatic amines;

exposure to prescribed noise or vibration;

work in compressed air or in confined spaces; and

any work which is harmful to the health and safety of that person

0.06

Is there a risk assessment for people working in the premises

0.07

Is there a risk assessment for his activities on the environmental impact and on the health and safety of people not working in his premises

0.08

Is the risk assessment being conducted every two years or when there is a significant change in the nature of work.

0.09

Are there adequate measures that are being implemented based upon the finding of the risk assessment

0.10

Is the risk assessment recorded properly

Number

Question

Yes

No

N/A

Comments

0.11

Is there appropriate procedures to be followed in the event of serious and imminent danger to any person at work

0.12

Is there sufficient number of competent persons to implement those procedures in so far as they relate to the evacuation from the premises of persons at work

0.13

Is the employees able to stop work and immediately proceed to a place of safety in the event to his being exposed to serious and imminent danger

0.14

Are employees wearing or using any protective equipment or clothing provided by the employer in pursuance of OSHA 2005 at all times when there is a risk of bodily injury against which the equipment or clothing affords protection

0.15

Are the employees reporting to their managers/supervisors the loss or destruction of, or defect in, the protective equipment or clothing entrusted to him, And is there a procedure for that

0.16

Is the place of work clearly mark with posters /notices to not smoke at the place of work, except in an area demarcated for that purpose

0.17

Are every abstracts, notices, procedures or documents required posted in such characters and in such position as to be conveniently read and understood by any employee

Number

Question

Yes

No

N/A

Comments

0.18

Is there the establishment of a Safety and Health Committee

0.19

Is the Safety and Health Committee meeting taking place at least once every 2 months or at any earlier time at the request of any representative of the employer or the employees on that committee

0.20

Is there the establishment of a Board to be known as the Boiler and Machinery Inspectors Board

0.21

Are there Registration of machinery and boilers

0.22

Is the place of work in a clean state and free from effluvia arising from any drain or sanitary convenience or any other nuisance

0.23

Is there sufficient Ventilation

0.24

Is there sufficient lighting

0.25

Is there proper Sanitary conveniences for both male and female

0.26

Is there a good Supply of drinking water and is it maintained at suitable points conveniently accessible to all employees

0.27

Is there Washing facilities where nature of work need it, and is it and maintained for the use of the employees adequate and suitable facilities for washing with clean water, soap, clean towels or other suitable means of cleaning and drying,

0.28

Is there Accommodation for clothing

provided and maintained for the use of the employees adequate and suitable accommodation for clothing not worn during working hours

0.29

Are there Seats provided and maintained for employees

Number

Question

Yes

No

N/A

Comments

0.30

Are there Facilities for the taking of meals provided and maintain adequately facilities for the taking of meals, due regard being paid to the number of employees remaining on the premises during meal intervals,

0.31

Are the facilities away from the habitual work position and include tables and chairs or benches with backrests.

0.32

Are mess room provided and maintained, furnished with tables and chairs or benches with backrests, sufficient for the number of employees remaining on the premises during meal intervals.

0.33

Is there Provisions for first-aid

0.34

Is there Training and supervision of young persons working at dangerous machines

0.35

Are Chains, ropes and lifting tackles in use, thoroughly examined by a competent person at least once every 12 months

0.36

Is Vehicle lifts thoroughly examined by a registered machinery inspector at least once every 6 months

0.37

Are Cranes and other lifting machines, thoroughly examined by a registered machinery inspector at least once every 12 months

0.38

Are Hoists and lifts thoroughly examined by a registered machinery inspector at least once every 6 months, and an original report of the result of such examination in the form set out in the Fifth Schedule of the OSHA 2005

0.39

Are Escalators of substantial construction, sound material, adequate strength and free from patent defect, and shall be properly maintained

Number

Question

Yes

No

N/A

Comments

0.40

Are Escalators thoroughly examined by a registered machinery inspector at least once every 6 months

0.41

Are Air receivers of good construction, sound material, and adequate strength and free from patent defect, and shall be properly maintained.

0.42

Do Refrigeration plants

have all control valves situated outside the cold storage room; and

Have all doors of the cold storage room capable of being opened easily and quickly from the inside and outside.

0.43

Are all goods, articles and substances stored or stacked

in such manner as will ensure their stability and prevent any fall or collapse

0.44

Are Ladders of good construction, sound material, adequate strength and suitable for the purpose for which it is used and shall be properly maintained.

0.45

Are employees who handle substance hazardous to health are fully informed and instructed as to the risks associated with the substance and the necessary precautionary measures to be observed for protection against such risks

0.46

Are containers of chemicals marked so as to indicate the identity of the chemicals

0.47

Material safety data sheets available

Number

Question

Yes

No

N/A

Comments

0.48

Are Chemicals which are explosive, flammable or having oxidising properties labelled in a way easily understandable to workers, so as to provide essential information regarding their nature, the hazards they represent and the safety precautions to be observed

0.49

Protective clothing/equipment available/used

0.50

Chemical handling procedures followed

0.51

Are employees working with Corrosive substances provided with 52474drenching himself with water or any other appropriate substance or flushing the eyes

0.52

Are Record of health Surveillance in accordance with section 77

0.53

Is there a record of employees working with Radiation: ionising or non-ionising

0.54

Is there proper systems for the Reduction of noise and vibration

0.55

Is there proper set procedure for Manual handling operations

1.0

Management

1.1

Has the Company Safety Policy

been issued to personnel

1.2

Has it been posted on notice

boards

1.3

Is there a Management

organisation chart

1.4

Is it up-to-date

1.5

Is a Site Safety Action Plan being

used as an aid to improve/maintain

safety standards

Number

Question

Yes

No

N/A

Comments

1.6

Does the Plant Manager’s job

description clearly define he is

totally responsible for all safety

matters on site

1.7

If not, who is responsible

1.8

Is a Site Safety Action Plan being

used as an aid to improve/maintain

safety standards

1.9

Does the Plant Manager’s job

description clearly define he is

totally responsible for all safety

matters on site

1.10

If not, who is responsible

1.11

Is allocation of safety

responsibilities kept up-to-date

1.12

Are the management team totally

committed to the attainment of their safety targets

1.13

Have the people responsible

safety matters received adequate

training

1.14

Are individual training records

available

1.15

Have Management/Supervision

received formalised training in the

products for which they are

responsible

1.16

Are individual training records

available for all employees

1.17

When new equipment is installed,

are proper instructions/operating

procedures issued

1.18

Has each employee had a Safety

Training check completed for the

type of area in which he now works

1.19

Is monitoring of training

requirements being fulfilled

1.20

Is there a system for issue and

control of Permit to Work forms

Number

Question

Yes

No

N/A

Comments

1.21

Does the Plant Manager regularly receive information advising him of accidents/incidents which have occurred in the gas industry

1.22

Does he communicate and discuss this information regularly with his personnel

1.23

As a result of carrying out Emergency Drills, is action taken to remedy shortcomings

2.0

Administration

2.1

Are there sufficient trained first aiders available at all times, including shift working

2.2

Is an up-to-date notice posted giving names and location of first aiders

2.3

Does first aid equipment meet the stipulated requirements

2.4

When new equipment is installed, is there a system to ensure that adequate drawings, operating instructions and appropriate specifications are available to Management

2.5

Has a responsible person been appointed for holding and distributing copies of this information

2.6

Is there a system for the control of contractors and visitors to site

2.7

Are drawings, specifications and operating instructions for all plant and equipment available in the local language and kept up-to-date

2.8

Have the necessary authority approvals for any alterations carried out since the last audit been obtained

2.9

Are all plant valves and pipework etc. adequately identified

2.10

Are all water drains cleaned at the proper intervals

Number

Question

Yes

No

N/A

Comments

2.11

Is emergency lighting checked/ tested at regular intervals

3.0

Training

3.1

Has any hazard or emergency training been given to personnel

3.2

Have people with specialist jobs been adequately trained/certificated e.g. high voltage equipment, breathing apparatus, fork lift trucks, safety valves, hoists and cranes

3.3

Are new employees given special

induction training

3.4

Is refresher training being carried

out at regular intervals

3.5

Are critical procedures posted

adjacent to workstations used for

training personnel

3.6

Are there training modules for

respective jobs

3.7

Are management and supervision

directly involved in the training of

personnel

3.8

Do those who receive fuel, toxic

materials and other dangerous

materials understand: The properties of the materials

3.9

The need to store them in specific

areas/places

3.10

That quantities do not exceed

amounts covered by licence or

agreed with Fire Department

3.11

Appropriate handling methods

3.12

First aid requirements for these

materials

3.13

Fire risk

3.14

Disposal procedure

3.15

Are all written instructions,

operating instructions and training

modules up-to-date and used for

training of personnel

Number

Question

Yes

No

N/A

Comments

4.0

Records and Registers

4.1

Is there a record of fuel, toxic

material and other dangerous

materials kept on site

4.2

Are statutory records, factory

registers etc. kept and maintained

4.3

Are the following records available on site:

Accident Reports – on plant and at customers’ premises

Lost Time Accidents Near Misses

First Aid Injuries Opportunity for injury (which

describes the unsafe acts and conditions witnessed during Safety Walks)

Safety Walks Safety Inspections Safety Audits

Minutes of Safety Meetings Personal safety records Training records

Fire certificate

Risk assessment

Chemical risk assessment for each chemical

Ergonomic risk assessment

Fire risk assessment

Electrical risk assessment

Permit to Work certificates Receipts of fuel and other dangerous materials Inspection of ladders, trestles, scaffolding, mobile platforms, cranes, fork lift trucks etc. External inspections, e.g. Lifting equipment

Electrical inspections Pressure vessels Radioactive sources Fire Department

Maintenance checks on fire extinguishers

Weigh scales

4.5

OH&S policy displayed

4.6

Accident report book

4.7

Induction records

4.8

Rehabilitation policy available

4.9

Workplace inspection records

4.10

Emergency procedures

4.11

Training records

4.12

Documented safe work procedures

4.13

Protective clothing & equipment records

4.14

MSDS available

4.15

Health & safety systems manual

4.17

H&S representatives appointed

4.18

Management safety representative appointed

4.19

Contract risk assessment available

4.20

Contract Health & Safety Co-ordination Plan available

5.0

Safety

5.1

Is there a site safety committee, as per the OSHA 2005

5.2

Are safety committee items followed through to a conclusion

5.3

Are safety committee members fully representative of plant personnel

Number

Question

Yes

No

N/A

Comments

5.4

Have they received formal training

5.5

Does the general site lighting meet recognised/company standards

5.6

Has the issue of necessary protective clothing/equipment to operatives met the laid down standards

5.7

Is specialist protective clothing/ equipment regularly inspected so as to ensure it is in good condition and fit for use, e.g. rubber gloves for electrical use and aprons for chemical handling

5.8

Are emergency showers tested regularly

5.9

Is eye wash equipment available at the predetermined locations

5.10

Is the eye wash solution changed at stipulated intervals

5.11

Are up-to-date Works Notices posted, e.g. Safety Committee reports

5.12

Are they displayed in the appropriate places

5.13

Are they clearly legible

5.14

Are all alleyways/access walkways throughout work premises kept clear

5.15

Are they clearly marked

5.16

Are fork lift truck working areas properly marked on the ground and signs posted or, as an alternative, are pedestrian walkways clearly marked

5.17

Are restricted areas clearly marked and appropriate notices displayed e.g.

Non-smoking/non-flame Traffic speed limits Access speed limits Access prohibited

Fork lift trucks No parking

5.18

Do single manned sites have ‘dead man’ protection, e.g. walkie talkie, offsite alarm, closed circuit television set etc.

Number

Question

Yes

No

N/A

Comments

5.19

Are accidents or near misses fully

investigated

5.20

Are accidents or near misses fully

Documented/reported

5.21

Is implementation of

recommendations arising from

accidents/near misses formally

monitored

5.22

Are safety distances identified in

Statutory or Company Regulations

being observed

6.0

Emergency Control Procedures

6.1

Is there any emergency plan for the

site

6.2

Is it posted in a conspicuous

location

6.3

Is it regularly updated

6.4

Does it cover a major incident

6.5

Has an Emergency Controller and a

deputy been appointed

6.6

Are emergency practice drills

carried out at stipulated intervals

6.7

Do they involve Fire Department,

Police and Ambulance Service etc.

6.8

Do they include neighbouring businesses

6.9

Are all emergency stop buttons clearly marked on the site plan

6.10

Are they tested at the stipulated intervals

6.11

Does the layout of the site allow ease of access of fire tenders in the event of an emergency

6.12

Does the site have to meet any agreement made with Local Authority Emergency Controller or Fire Department, if yes, Is the agreement being fulfilled

Number

Question

Yes

No

N/A

Comments

6.13

Is there a site plan showing the location of all bulk storage of gaseous, toxic and other hazardous materials on site, and does it also show oil, paint, diesel oil, petrol etc. storage Is it updated and readily available in an emergency

6.14

Is a weatherproof site plan located in a prominent place near the entrance to the factory such that the Fire Department can use it for reference at time of an emergency in the event that the Emergency Controller’s office is not available

6.15

Have telephone numbers been posted for all emergency services and expert advisers with names of contacts where appropriate e.g. Fire Department, Doctor, Hospital, Police, Safety, Electrical, Gases, Chemicals etc.

6.16

Fire Fighting equipment are easily available and well maintain. (extinguisher, horse reel )

6.17

Are quantities, type and location of fire alarm points, fire hydrants etc. complying with the site plan

6.18

Are they clearly marked so that they are easily seen

6.19

Is all this equipment inspected regularly

6.20

Is availability of water for firefighting adequate

6.21

Are all fire exits and escape routes clear and free from obstruction

6.22

Are all fire exit doors operable

6.23

Are the Local Authorities aware of the nature of the risks at the site

6.24

Are fire drills held at regular intervals with occasional simulation exercises

6.25

Are the fire alarms regularly tested

Number

Question

Yes

No

N/A

Comments

6.26

Are water deluge and/or gaseous protection systems inspected and tested at regular intervals

7.0

Maintenance

7.1

Are maintenance workers, whether contractors or company employees, adequately trained/certified for the duties they perform

7.2

Are all electrically driven tools and hand lamps purchased to approved specifications and are they examined at regular intervals by a competent person

7.3

Are grinding wheels provided with proper guards

7.4

Are grinding wheels regularly dressed by a competent person

7.5

Are the procedures for purchase, storage and fitting of grinding wheels established, known and followed

7.6

Are signs ‘face shields or goggles required’ posted nearby grinding tools

7.7

Are valving machines regularly inspected and checked

7.8

Do maintenance personnel work to a predetermined work list when carrying out planned preventative maintenance

7.9

Have maintenance personnel been trained in the use of Permit to Work procedures

7.10

Is Permit to Work forms being issued as necessary e.g.

Hot work

Cold work

Electrical

Entry to confined spaces etc.

7.11

Are Permit to Work procedures

being followed and properly

documented prior to re-

commissioning of equipment

Number

Question

Yes

No

N/A

Comments

7.12

Are the Permit to Work forms

properly filed following completion

7.13

Are job request forms used

7.14

When issuing job request forms,

has the need for immediate action

been duly considered

7.15

Are they properly completed

7.16

Are copies filed

7.17

Is the information obtained

analysed

7.18

Is the information acted upon as

necessary

7.19

Are all the boundary fences/walls

and gates in good condition

8.0

Electrical Equipment

8.1

Are all electrical drawings available

8.2

Are they up-to-date

8.3

Is there a preventative maintenance system in use for regular inspections/testing of all electrical equipment

8.4

Does this include verification of the electrical installation by a competent party, e.g. including approved sub-contractors

8.5

Is a list on display which identifies the degree of authorisation of personnel to carry out duties on all electrical components

8.6

Is the list up-to-date

8.7

Have all the above people received adequate training

8.8

Are safe working practices established for carrying out work on electrical equipment

8.9

Do these practices include the use of total isolation and locking off electrical components in order to carry out inspection/testing/ maintenance work

Number

Question

Yes

No

N/A

Comments

8.10

Are these isolation systems checked regularly to ensure they are all properly applied

8.11

Are all electrical compounds, HV & LT switch rooms kept locked

8.12

Is admission to electrical compounds/switch rooms strictly restricted to authorised personnel

8.13

Are all personnel advised of the risks associated with electrical equipment

8.14

Are they advised of first aid measures in case of electrical accidents

8.15

Are instructions posted concerning first aid measures in case of electrical accidents

8.16

Are instructions posted providing information in case of fire in electrical installations

8.17

Are approved fire extinguishers available for use with electrical equipment

8.18

Are emergency circuit breakers clearly marked

8.19

Is the emergency power supply in proper standby condition

8.20

Is emergency lighting in good working condition

8.21

Is emergency equipment energy source tested regularly, e.g. diesel generator sprinkler systems

8.22

Are adequate danger boards available to personnel who carry out work on high voltage equipment and associated machinery

8.23

Are DC batteries properly installed with regard to:

Ventilation

Risks for personnel (e.g. explosion hazard)

8.24

Are DC batteries safeguarded against possible overcharging (e.g. limited time for manual operation)

Number

Question

Yes

No

N/A

Comments

8.25

Are all alarm/trip systems on electrical installations and equipment checked regularly

8.26

Are all components clearly identified with type and service

8.27

Is all electrical equipment adequately protected and enclosures secured to prevent accidental contact with live conductors

8.28

Are all electrical consumers (motors/heaters) equipped with lockable isolation switches

8.29

Are they all clearly identified

8.30

Are all motors provided with

emergency stop buttons adjacent to

the motor

8.31

Are they clearly identified

8.32

Tools and leads inspected and tagged

8.33

Switches/circuits identified

8.34

Lock-out procedures/danger tags in place

8.35

Start/stop switches clearly identified

8.36

Appropriate fire fighting equipment

8.37

Power tools in good condition

9.0

Transformers + Capacitors

9.1

Is warning notice displayed

‘Authorised persons only’

9.2

Is warning noticed displayed

‘Danger – high voltage’

9.3

Has adequate fencing been

installed around transformers

9.4

Are indoor transformers properly

safeguarded by suitable fir

extinguishing equipment

9.5

Are there signs of oil leaks on the

Transformers

9.6

Are oil catching basins below oil

transformers in good condition

Number

Question

Yes

No

N/A

Comments

9.7

Is the oil level in the transformer

satisfactory

9.8

Is quality of oil regularly checked

9.9

Is Buchholz protection on

transformers inspected regularly

9.10

Are pressure relief devices on transformers inspected regularly

9.11

Are the transformers regularly checked for signs of overheating

9.12

Is drying equipment on breathing air inlet/outlet on oil transformers in good condition

9.13

Are capacitors containing PCB clearly labelled

9.14

Are transformers containing PCB clearly labelled

9.15

Are procedures established for disposal of PCB – capacitors/ transformers

9.16

Are transformers clearly labelled with circuit identification

9.17

Are adequate interlocks provided to prevent transformers being paralleled when they are not designed to be

9.18

Are all off-load changes clearly identified and, where appropriate, padlocked

9.19

Are ducts from transformers compounds into switch rooms adequately sealed to prevent spread of fire

9.20

Are overhead transmission line clearances to earth maintained

9.21

HV Switch rooms

9.22

Is a warning noticed displayed: ‘Authorised persons only’

9.23

Is a warning noticed displayed: ‘Danger – high voltage’

9.24

Is a substation log book provided to record entry and switching operation

Number

Question

Yes

No

N/A

Comments

9.25

Are proper written instructions given for the operation of high voltage switchgear

9.26

Do these instructions cover emergency isolation in case of automatic system failure

9.27

For switch rooms with CO2/halogen systems, are instructions displayed ensuring the CO2/halogen system is defeated and the room ventilated before entry

9.28

Are switch rooms clean and free from obstacles

9.29

Is the location of switch rooms adequate with respect to possible flooding

9.30

Are ducts free of water

9.31

Is there a safety cabinet located at the entrance to substations which contains appropriate safety equipment, for the equipment installed, to meet company regulations

9.32

Do all exit doors open outwards

9.33

Are these doors equipped with panic bars

9.34

Are emergency exits clear and provided with emergency illumination

9.35

Is a door key provided in a weak glass enclosure for emergency access

9.36

Is there a telephone for emergency

purposes

9.37

Are insulation mats located in front

of all of the switchgear/equipment

9.38

Are mobile insulated platforms

available for use when operating

manual high voltage circuit

breakers

9.39

Are ventilation openings free from

obstruction

Number

Question

Yes

No

N/A

Comments

9.40

Is general lighting adequate

9.41

Are all panels properly labelled for

voltage/equipment service

9.42

Is test equipment, particularly high

voltage probes, readily available

9.43

Is it regularly maintained/tested

9.44

Are all electrical protection relays

regularly tested by secondary

injection at regular intervals

9.45

Are adequate locks available for

locking off shutters etc.

10.0

LT Switch rooms

10.1

Is a warning notice displayed:

‘Authorised persons only’

10.2

Is a warning notice displayed:

‘Danger – voltage’

10.3

Do all exit doors open outwards

10.4

Are these doors equipped with

panic bars

10.5

Are emergency exits clear and

provided with emergency

illumination

10.6

Are ventilation openings free from

obstruction

10.7

Is general lighting adequate

10.8

Are all panels properly labelled for

voltage/equipment service

10.9

Are all sections clearly marked

where current feedback can occur

10.10

Are all intrinsic safety devices

clearly marked

10.11

Are off-load isolators clearly

labelled

10.12

Are cabinets free from moisture

(condensate water)

10.13

Are insulation mats located in front

of all the switchgear/equipment

10.14

Are free exposed parts, which are

live, protected against accidental

damage

Number

Question

Yes

No

N/A

Comments

10.15

Are all electrical protection systems

regularly tested by secondary

injection

11.0

Cables

11.1

Are all cables clearly labelled

11.2

Are earthing cables/wires

labelled/colour coded

11.3

Are power cables segregated from

other cables

11.4

Are cables checked regularly (e.g.

insulation/resistance)

11.5

Are cables adequately electrically

protected

11.6

Are ventilation opens in cable ducts

free from obstruction

11.7

Is protection of cables against

mechanical damage sufficient

11.8

Are there any gaps where cables

pass through walls

11.9

Are naked wire ends insulated

properly

11.10

Are adequate drawings available showing all buried cable routes on

11.11

Are an adequate number of marker posts present along buried cable routes

11.12

Are procedures available (e.g. Safety Work Permits) to control excavation adjacent to cable routes

11.13

Do these procedures include testing and isolation of cables

11.14

Are fire break walls in cable ducts kept in good condition

12.0

Motors

12.1

Are motors clearly labelled with

volts, amps, watts, pf and isolation class

12.2

Are warnings posted: ‘Be aware of

current feedback from capacitors’

12.3

Are instructions posted/followed

fore re-starting of main machinery motors

Number

Question

Yes

No

N/A

Comments

12.4

Does preventative maintenance

system include all motors

12.5

Are ventilation apertures free from obstruction

12.6

Is insulation of windings regularly checked

12.7

Is tightness and efficiency of water coolers regularly checked

12.8

Are rotating parts adequately

guarded

12.9

Are motor heaters switched on

when main machinery is shut down

12.10

Daily safety inspection procedures/checklists

12.11

Fault reporting/rectification system used

12.12

Operators trained and licensed

12.13

Tyres satisfactory

12.14

SWL of lifting or carrying equipment displayed

12.15

Free from excess oil and grease

13.0

Housekeeping

13.1

Work areas free from rubbish & obstructions

13.2

Surfaces safe and suitable

13.3

Free from slip/trip hazards

13.4

Floor openings covered

13.5

Stock/material stored safely

13.6

Unobstructed and clearly defined

14.0

Hazardous Substances

14.1

Stored appropriately

14.2

Containers labelled correctly

14.3

Adequate ventilation/exhaust systems

14.4

Protective clothing/equipment available/used

14.5

Personal hygiene - dermatitis control

Number

Question

Yes

No

N/A

Comments

14.6

Waste disposal procedures

14.7

Material safety data sheets available

14.8

Chemical handling procedures followed

14.9

Chemical register developed

14.10

Appropriate emergency/first aid equipment - shower, eye bath, extinguishers

15.0

Welding

15.1

Gas bottles securely fixed to trolley

15.2

Welding fumes well ventilated

15.3

Fire extinguisher near work area

15.4

Only flint guns used to light torch

15.5

Flash back spark arresters fitted

15.6

Vision screens used for electric welding

15.7

LPG bottles within year stamp

15.8

PPE provided and worn

15.9

Hot Work permit system used

16.0

Excavations

16.1

Shoring in place and in sound condition

16.2

Excavation well secured

16.3

Signage displayed

16.4

Banks battered correctly and spoil away from edge

16.5

Clear and safe access around excavation

16.6

Separate access and egress points from excavation

16.7

Safe work procedure in place

17.0

Prevention of Falls

17.1

All work platforms have secure handrails, guarding or fence panels

Number

Question

Yes

No

N/A

Comments

17.2

Harness and lanyard or belts provided

17.3

All floor penetrations covered or barricaded

17.4

Unsafe areas signposted and fenced

17.5

Safe work procedure in place

18.0

Stairs, steps and landings

18.1

No worn or broken steps

18.2

Handrails in good repair

18.3

Clear of obstructions

18.4

Adequate lighting

18.5

Emergency lighting

18.6

Non-slip treatments/treads in good condition

18.7

Kick plates where required

18.8

Clear of debris and spills

18.9

Used correctly

19.0

Ladders

19.1

Ladders in good condition

19.2

Ladders not used to support planks for working platforms

19.3

Correct angle to structure :

19.4

Extended metre above top landing

19.5

Straight or extension ladders securely fixed at top

19.6

Metal ladders not used near live exposed electrical equipment

20.0

Personal Protection

20.1

Employees provided with PPE

20.2

PPE being worn by employees

20.3

Correct signage at access points

21.0

Manual Handling

21.1

Mechanical aids provided and used

Number

Question

Yes

No

N/A

Comments

21.2

Safe work procedures in place

21.3

Manual handling risk assessment performed

21.4

Manual handling controls implemented

22.0

Workplace Ergonomics

22.1

Workstation and seating design acceptable

22.2

Ergonomic factors considered in work layout and task design

22.3

Use of excessive force and repetitive movements minimised

22.4

Appropriate training provided

23.0

Material Storage

23.1

Stacks stable

23.2

Heights correct

23.3

Sufficient space for moving stock

23.4

Material stored in racks/bins

23.5

Shelves free of rubbish

23.6

Floors around stacks and racks clear

23.7

Drums checked

23.8

Pallets in good repair

23.9

Heavier items stored low

23.10

No danger of falling objects

23.11

No sharp edges

23.12

Safe means of accessing high shelves

23.13

Racks clear of lights/sprinklers

24.0

Confined Spaces

24.1

Risk assessment undertaken

24.2

Communication and rescue plan in place

24.3

Safety equipment in good working condition

Number

Question

Yes

No

N/A

Comments

24.4

Suitable training provided to employees

24.5

Confined Space permit used

25.0

Lasers

25.1

Operator has laser operator licence

25.2

Signage displayed

25.3

Laser not used in a manner to endanger other persons

26.0

Demolition

26.1

Risk assessment undertaken in advance

26.2

Access prevented to demolition area

26.3

Overhead protection in place

26.4

Protection of general public

26.5

Safe work procedure in place

27.0

Public Protection

27.1

Appropriate barricades, fencing, hoarding, gantry secure and in place

27.2

Signage in place

27.3

Suitable lighting for public access

27.4

Footpaths clean and free from debris

27.5

Dust and noise controls in place

27.6

Site access controlled

27.7

Traffic control procedures in place

27.8

Public complaints actioned

28.0

Amenities

28.1

Washrooms clean

28.2

Toilets clean

28.3

Lockers clean

28.4

Meal rooms clean and tidy

28.5

Rubbish bins available - covered

Number

Question

Yes

No

N/A

Comments

29.0

First Aid

29.1

Cabinets and contents clean and orderly

29.2

Stocks meet requirements

29.3

First aiders names displayed

29.4

First aiders location and phone numbers

29.5

Qualified first aider(s)

29.6

Record of treatment and of supplies dispensed

30.0

Lighting

30.1

Adequate and free from glare

30.2

Lighting clean and efficient

30.3

Windows clean

30.4

No flickering or inoperable lights

30.5

Emergency lighting system

31.0

Fire Control

31.1

Extinguishers in place

31.2

Fire fighting equipment serviced/tagged

31.3

Appropriate signing of extinguishers

31.4

Extinguishers appropriate to hazard

31.5

Emergency exit signage

31.6

Exit doors easily opened from inside

31.7

Exit path ways clear of obstruction

31.8

Alarm/communication system - adequate

31.9

Smoking/naked flame restrictions observed

31.10

Minimum quantities of flammables at workstation

31.11

Flammable storage procedures

31.12

Emergency personnel identified and trained

Number

Question

Yes

No

N/A

Comments

31.13

Emergency procedures documented - issued

31.14

Emergency telephone numbers displayed

31.15

Alarms tested

31.16

Trial evacuations conducted

31.17

Personnel trained in use of fire fighting equipment

DETAILS OF ISSUES FOUND & CORRECTIVE ACTIONS

Checklist Item Number

Details / Suggested Corrective Actions

To Whom The Task Is Assigned

Date

Target

completed

Date: ………………………… Name of Auditor/Officer: ……………………………………………

Signature : ……………………………........

Appendix (A)

Glossary of Terms

Activity: A set of actions required to complete a job.

Assessments: Formal review of an activity or job to determine all associated hazards.

Assigned Work Area: An area where a supervisor/manager has direct responsibility over the activities and/or employees.

Biological Agent Hazards: Organisms that adversely affect the body or a part of the body and its function.

Chemical Agent Hazards: Liquids, dust, gas vapours or fume having basis in chemistry that adversely affects the human physiology.

Common Hazards: Hazards those are common to different activities/jobs/occupations.

Confined Space: A space in which, because of its construction, location, contents, or work activity, the accumulation of a hazardous gas, vapour, dust, or fume or the creation of an oxygen-deficient/ oxygen-enriched atmosphere may occur.

Continuous Improvement Plan: A document outlining a timetable for the firm to implement its health and safety goals/objectives.

Contractor: A person or employer entering into a remuneration contract to perform a specific service for another person or employer.

Control Program: Established process to reduce employee exposure to a Designated Substance and monitor the employee’s exposure levels. Includes employee medical surveillance.

Controls: An administrative, mechanical or electronic device that regulates actions in the workplace.

Employee: means a person who has entered into, or works under, a contract of employment with an employer, and includes a casual worker or a manual worker, and however remunerated. (OSHA 2005)

Employer: means a person liable or responsible under a contract of employment for the payment of remuneration to an employee, and includes –

his agent; (OSHA 2005)

a job contractor

Fatality: An injury that results in loss of life.

Fire: An event where undesired combustion occurs.

Hazardous condition/act: Physical states (conditions) or actions, which deviate from what would be considered acceptable or normal which lead to or cause loss.

Health and Safety Program: A strategic approach to loss prevention that includes documentation, implementation, administration, evaluation and revision.

Health Hazards: Any chemical, biological or physical agent that compromises the health of a person.

Hot Work: Any process that may generate an uncontrolled spark or flame that could be a danger to a workplace.

Incident: An event that results in injury to people and/or damage to the environment, equipment, property and/or material.

Injury: An event that results in physical harm to an employee.

Job: An assigned set of activities that an individual must perform.

Legislation: Law that governs how activities must be performed.

Lock-Out: A written method to ensure that a machine or process that is shut down for maintenance or other procedure is secured against accidental start-up or movement for the duration of the procedure. Block-out includes the insertion of a solid device to prevent movement. Blank-out includes the control of piping systems through lock out of valves and/or removal of pipe and insertion of a blanking plate over pipe openings as appropriate to the circumstances.

Loss Potential: The probability of harm to people or damage to the environment, equipment property and/or material will occur under certain circumstances.

M.S.D.S: Material Safety Data Sheet(s).

Main Activity: All of the activities of a workplace that make up a job or process. (Tasks that happen occasionally, are not attached to a process or job and pose little hazard are not included as a main activity.)

Major Hazard: Any activity or biological, physical or chemical hazard that has the potential to cause death, critical injury, or lost time

Minor Hazard: Any activity or biological, physical or chemical hazard that has the potential to cause injury requiring first aid or no treatment injuries.

Moderate Hazard: Any activity or biological, physical or chemical hazard that has the potential to cause injury requiring medical services but not so great as to cause a lost time injury.

Near Miss: An event that under different circumstances could have resulted in physical harm to an individual or damage to the environment, equipment, property and/or material.

Objective: Desired health and safety outcome over a pre-determined period.

Occupation: A title provided to employees who perform specific activities.

Occupational Illness: Means a condition that result from exposure in a workplace to a physical, chemical or biological agent to the extent that normal physiological mechanisms are affected and the health of the worker is impaired.

OHSA 2005: Occupational Health and Safety Act (2005)

Physical Agent Hazards: Physical force that adversely affects the body. Examples of main physical agents hazards include, noise, heat, cold, vibration, electromagnetic fields, ionizing and non-ionizing radiation, and lasers.

Preventive Maintenance: A system that attempts to eliminate injury/incident caused by malfunctioning equipment through a proactive approach.

Qualified/Competent Person: Means a person because of knowledge, training and experience has acquired the skills to organize specific activities.

Safe Work Practices: Activities performed in a manner that minimizes the likelihood of injury/incident.

Safe Work Procedures: An established method to perform activities to minimize the likelihood of injury/incident.

Safety Hazard: Any condition or work activity that has the potential to result in injury, illness, or property damage.

Safety Observation: An exercise that requires an individual to watch employees perform activities.

Supervisor: A person who is in charge of a workplace or has authority over a worker.

Trained: An individual who has received training.

Training: A systematic approach to explain and demonstrate to another individual the safe and proper way to perform an activity.

Visitor: A person temporarily entering the workplace and may be admitted to areas generally off limits to the public. A visitor usually is on business but is not under contract.



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