Printing Press Management System

Published Date: 02 Nov 2017

ABSTRACT

Thilina Printers is a small sized printing organization which was started in 1994. It's situated in Kandy district, which has a work force of 22. It has very hug customer base all over the country. Thilina Printers has been provided professional printing industrial service to government technical college students. Currently they don’t have a systematic way to manage their employee and customer detail, invoice generates, order processing, estimating quotation, stock control, supplier details, employee wage detail and report generating. The existing system all details managed by the file based system. Although the organization production unit moved to a new building, and other units remain in previous place. As a result of that manager was facing the problem of existing system like lack of communication between workers, delay to finish orders in time, data redundancy, customer dissatisfaction, unable to provide accurate data and unable to provide timely reports.

Now a days printing industry has become the most popular and most wanted industry around the world. This demand has created a huge competition among the printing business world. The proposed web based "Printing Press Management System"(PPMS) built to overcome the problem within the existing system such as order processing, employee and customer detail management, stock management, employee wages management and invoice handling. The web based Printing Press Management System can access from any location either production unit or manager's office.

The system has been adopted object oriented techniques and Unified Modeling Language (UML) to analysis and design the system. The system cording was done using the Hypertext Pre- processor (PHP) server side scripting language, Java scripts and Apache has been used as the web server, Although MySQL was used to handle databases. This system can run over any Windows or Linux environment.

The proposed web based Printing Press Management System designed according to user and system requirement to fulfill the existing problems. This system offers the products and services that enhance organization growth, efficiency, and profitability.

CHAPTER 1 INTRODUCTION

1.1 INTRODUCTION

Today Information and Communication Technology (ICT) is widely spread over the world. ICT intervention, applied to the right problems in the right way, delivers enormous efficiency and effectiveness gains to organizations. The challenges in this regard are to identify the real problems and to strategically apply the organization’s resources so that these investments are appropriately aligned with the organization’s business goals. The printing industry is fast growing with the technology. This web-based Printing Press Management System introduces a systematic way to manage their organization. Therefore the organization able to provide good customer service and increases their growth, efficiency, productivity.

The printing industry has become the most popular and most wanted industry in Sri Lanka. Thilina printers also provide quality product and services to the customers, and helps to the Sri Lankan economy. This project able to achieve a controlling organization environment effective way, understanding of the future business needs and decision-making needs of all the levels of management.

1.2 PROBLEM DOMAIN AND NEED OF THE PROJECT

Thilina printers has huge customer- base all over the Sri Lanka since 1994. A Thilina printers is fast growing in the printing industry with a good name. There are currently no automated systems to manage office works. The client currently has only manual systems with a lot of paperwork to manage business processes which are labor intensive and time consuming causing customer dissatisfaction. The problems of the existing manual system can be listed as follows:

All the customer, employee, supplier details is managed in an accurate way and maintain redundant data

Employees are careless handling customer orders. Because of that in busy seasons regular customers are turnover the reason of their order is not delivered on time.

Customers have limited awareness of all services provided by Thilina Printers.

The current system does not allow review of historical data and filter them.

Currently client has no system to generate weekly, monthly and yearly reports.

The client expressed needs of an auto-estimation system so customers can be quoted on product costs and as a result able to place orders sooner and accurately.

In paper based file management system it is very difficult to track down their profit and loss. If they want to track down their progress they have to go for it manually.

The client required a computer system to overcome these problems and manage the daily activities in an accurate manner. Web-based printing press management system would help to improve customer relationship, manage resources more efficiently, understanding of the future business needs and decision-making needs of all the levels of management.

It was really good opportunity to apply the theoretical and practical knowledge gathered throughout the BIT (Bachelor of Information Technology) Degree program by implementing this project, Today Internet usage and Web technologies are rapidly growing in Sri Lanka, the reason of that motivate me to implement a web based system to Thilina printers. Web-based printing press management system would help to achieve organization future decision-making and business goals.

1.3 OBJECTIVES OF THE PROJECT

This project is mainly designed and develops a business management system to avoid the problems in existing file-based system and to improve organization work efficiency, management and accuracy of day to day works.

Provide proper way to maintain and update customer, supplier and employee records.

Manage and maintain inventory data, orders and invoicing detail.

Provide an efficient and effective way to manage business finances including income and employee wage information.

Maintain special Administrative controls and system logins for employees based on employee privileges.

Producer automatically receives stock monitoring display notifications when the re-order level is reached.

Display notifications of customer orders requiring immediate deliver.

Maintain order history and provision to prioritize and filter completed orders.

Produce accurate and automated reports, which will help with understanding of the future business needs and decision-making.

Help to reduce order delays and increase productivity of employees and business process.

Improve quality of customer care by providing efficient and effective information services online.

1.4 SCOPE OF THE PROJECT

The scope defines a functional level the business activities that are encompassed by the proposed web-based printing press management System. It also encompasses time, resource, technical requirements and client requirements.

The proposed system will able to maintain customer, employee and supplier details. This provides an easy way to search, filter and update the records.

The system able to manage and maintain invoice and order detail. The system would keep records of customer order history and provision and filter for future use. This also includes an efficient and accurate way to generate invoices.

The stock management system will provide an effective way to manage the stock and automatically notifies when the re-order level is reached. It also able to provide stock reports.

The report generation system will produce accurate and automated reports. This will helps to effective way to manage business finances including income, employee wage information and all other processors. Although it will help with understanding of the future business needs and decision-making.

Maintain secure access system logins for employees. This will provide different access levels and special administrative controls based on employee privileges.

1.5 STRUCTURE OF THE DISSERTATION

After the Introduction chapter, the dissertation remains five main chapters. These chapters help to provide an overall knowledge of business needs that must be built for the successful effort of the proposed web-based printing press management system.

1.5.1 CHAPTER 2 – ANALYSIS

The system analysis chapter described about the requirement gathering techniques, functional and non-functional requirements. Although this chapter described about process of the current system and the proposed system.

1.5.2 CHAPTER 3 – DESIGN